Explanation
BACKGROUND: This ordinance authorizes the Public Safety Director to enter into a contract with Heritage Health Solutions, Inc. in the amount of $68,400.00 to process prisoner medical claims as needed by the Division of Police. The scope of services outlined in the City’s Request for Proposal include: processing, negotiating, and auditing prisoner medical claims.
The specifications within the RFQ allows for the option of three (3), one (1) year renewals. Consequently, the term of the contract could potentially be four (4) years. The annual cost for the renewals will be based on a fee schedule established in the RFQ026068.
BID INFORMATION: An evaluation committee comprised of representatives from the Division of Police completed a review of the proposals submitted by the vendors to the City in response to a Request for Proposal, RFQ026068, opened on October 26, 2023. There were two response received. One response was from CareWorks and the other was Heritage Health Solutions, Inc. The committee recommended Heritage Health Solutions, Inc as the vendor to award the contract.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
CONTRACT COMPLIANCE: CC0 047074 Vendor will be contract compliant prior to issuing a purchase order.
Emergency Designation: Emergency legislation is requested so that the Division of Police may immediately start said contract since the old contract expires on December 15, 2023 and therefore continue these vital and important services without interruption.
FISCAL IMPACT: This ordinance authorizes an expenditure of $68,400.00 from the 2023 General Fund Budget for processing prisoner medical claims for the Division of Police. Funds are available in the Division's 2023 General Fund Budget.
Title
To authorize the Director of the Department of Public Safety to enter into a contract with Heritage Health Solutions, Inc Services Inc for the Division of Police, for the purpose of processing, negotiating, and auditing prisoner medical claims; and to authorize the expenditure of $68,400.00 from the General Fund, and to declare an emergency. ($68,400.00)
Body
WHEREAS, the City of Columbus Division of Police needs to enter into a contract with Heritage Health Solutions, Inc for processing, auditing, and negotiating prisoner medical claims, effective December 15, 2023 until December 14, 2024; and,
WHEREAS, Heritage Health Solutions, Inc shall process, audit, and negotiate prisoner medical claims as needed by Police Personnel; and,
WHEREAS, funds are budgeted in the Division’s 2023 General Fund; and,
WHEREAS, an evaluation committee comprised of representatives from the Division of Police completed a review of the proposals submitted by the vendors to the City in response to a request for proposal RFQ026068, opened on October 26, 2023, and
WHEREAS, the committee recommended that Heritage Health Solutions, Inc be awarded the contract, which can be renewed for two additional one year terms with an option for a third year; and,
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Director of Public Safety to enter into contract with Heritage Health Solutions, Inc, for prisoner medical claims administrator to prevent an interruption in service given the current contract is set to expire, thereby preserving the public peace, property, health, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized to enter into a contract with Heritage Health Solutions, Inc for the purpose of processing, auditing, and negotiating prisoner medical claims for the Division of Police.
SECTION 2. That the expenditure of $68,400.00 or so much thereof as may be needed, is hereby authorized in Fund 1000, object class 3 General Fund-Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such account codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.