Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to execute a planned contract modification to the 2014 - 2016 Construction Administration and Construction Inspection Services Agreement with DLZ Ohio, Inc. Funding for this modification will be for three Division of Water projects:
1. Deland Avenue Area Water Line Improvements Project, CIP No. 690236-100059, Contract No. 1188; Community Planning Area: “Clintonville”, includes the following streets: Deland Ave., W. Cooke Rd., Croswell Rd., Ceramic Dr., Olentangy Blvd., Scenic Dr., and Overlook Ave.
2. East Deshler Avenue Area Water Line Improvements Project, CIP No. 690236-100058, Contract No. 1187; Community Planning Area: “Near South”, E. Deshler Ave., Fairwood Ave., Moler Rd., Kossuth St., Whittier St., Rhoads Ave., Bulen Ave. and East Walnut St.
3. Supervisory Control and Data Acquisition (SCADA) System Upgrades Project, 690522, Contract No. 2043; Community Planning Areas: N/A
1.1. Amount of additional funds to be expended: $1,131,456.01
Original Contract Amount: $ 775,000.00 (EL015636)
Modification 1 (current): $1,131,456.01
Total (Orig. + Mod. 1) $1,906,456.01
1.2. Reasons additional goods/services could not be foreseen:
The modification was anticipated and explained in the original legislation (Ordinance No. 0378-2014). This is a continuation of the anticipated process.
1.3. Reason other procurement processes are not used:
The original contract selected three firms to provide Construction Administration and Construction Inspection Services for projects from 2014 - 2016.
1.4. How cost of modification was determined:
A cost proposal was provided by DLZ Ohio, Inc. and reviewed by Division of Water staff and was deemed acceptable.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The goal of the water line improvements projects is to replace or rehabilitate existing water lines that have a high break frequency. Replacement of these water lines will improve water service, decrease burden on water maintenance operations, and reduce water loss.
The SCADA project will upgrade the antiquated SCADA system. The Control Center will be remodeled with ventilation and lighting upgrades that are more efficient. A back up control center site will be constructed at an alternate site to provide for continuous monitoring and operation of the system.
3. MULTI-YEAR CONTRACT:
This ordinance will authorize expenditures up to $1,131,456.01 for three Division of Water projects. The Department anticipates requesting additional appropriations to this contract for fiscal years 2015 and 2016 through planned contract modifications duly authorized by City Council. Under the terms of this contract, the City has the right to contract for additional services to fulfill capital improvement related needs subject to the approval of a contract modification by City Council.
4. CONTRACT COMPLIANCE INFO: 31-1268980 | MBR | Expires 1/29/17
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against DLZ Ohio, Inc.
5. FISCAL IMPACT: A transfer of funds within the Water Permanent Improvements Fund will be necessary as well as an amendment to the 2015 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a planned contract modification of the 2014 - 2016 Construction Administration and Construction Inspection Services agreement with DLZ Ohio, Inc. for three Division of Water projects; to authorize the appropriation, transfer, and expenditure in an amount up to $1,131,456.01 within the Water Permanent Improvements Fund; and to authorize an amendment to the 2015 Capital Improvements Budget. ($1,131,456.01)
Body
WHEREAS, original contract number EL015636 was authorized by Ordinance No. 0378-2014, passed March 24, 2014, was executed on April 28, 2014, and was approved by the City Attorney on May 5, 2014 for the 2014 - 2016 Construction Administration and Construction Inspection Services agreement; and
WHEREAS, Modification No. 1 is needed to provide funding for the Division of Water’s Deland Avenue Area Water Line Improvements Project, East Deshler Avenue Area Water Line Improvements Project, and Supervisory Control and Data Acquisition (SCADA) System Upgrades Project, in accordance with the Department's design requirements in order to ensure the continued operation of its water infrastructure; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a contract modification for said Division of Water projects with DLZ Ohio, Inc.; and
WHEREAS, it is necessary for this Council to authorize the appropriation, transfer and expenditure of funds within the Water Permanent Improvements Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director to modify and increase the 2014 - 2016 Construction Administration and Construction Inspection Services agreement with DLZ Ohio, Inc. for the preservation of the public health, peace, property, safety, and welfare; Now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to modify and increase the 2014 - 2016 Construction Administration and Construction Inspection Services agreement with DLZ Ohio, Inc., 6121 Huntley Road, Columbus, Ohio 43229; in an amount up to $1,131,456.01; that will continue to provide Construction Administration and Construction Inspection Services for three water improvement projects in accordance with the terms and conditions of the contract on file in the offices of the Division of Water.
SECTION 2. That this contract modification is in compliance with Chapter 329 of Columbus City Codes.
SECTION 3. That the City Auditor is hereby authorized and directed to appropriate the following:
Division: Water
Dept./Div. No.: 60-09
Fund: 608
Fund Name: Water Permanent Improvements Fund
OL3: 6686
Fund No. | Project No. | Project Name | OCA | Amount
608 | 690370-100000 (carryover) | Upground Reservoir | 608380 | $606,276.46*
*Currently has $600,000 appropriated.
SECTION 4. That the City Auditor is hereby authorized to transfer $1,131,456.01 within the Department of Public Utilities, Division of Water, Dept/Div. No. 60-09, Water Permanent Improvements Fund, Fund No. 608, Object Level Three 6686, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
608 | 690370-100000 (carryover) | Upground Reservoir | 608380 | -$1,131,456.01
608 | 690236-100059 (carryover) | Deland Area WL Imp’s | 683659 | +$353,500.92
608 | 690236-100058 (carryover) | E. Deshler Area WL Imp’s | 683658 | +$373,939.90
608 | 690522-100000 (carryover) | SCADA | 608522 | +$404,015.19
SECTION 5. That the 2015 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
608 | 690370-100000 (carryover) | Upground Reservoir | ($240,073) | $1,206,277 | $1,446,350
608 | 690370-100000 (carryover) | Upground Reservoir | $1,206,277 | $74,820 | $1,131,457
608 | 690236-100059 (carryover) | Deland Area WL Imp’s | $0 | $353,501 | +$353,501
608 | 690236-100058 (carryover) | E. Deshler Area WL Imp’s | $0 | $373,940 | +$373,940
608 | 690522-100000 (carryover) | SCADA | $0 | $404,016 | +$404,016
SECTION 6. That an expenditure up to $1,131,456.01 is hereby authorized within Dept/Div. 60-09, Water Permanent Improvements Fund, Fund No. 608, Object Level Three 6686, as follows:
Project No. | Project Name | OCA | Amount
690236-100059 (carryover) | Deland Area WL Imp’s | 683659 | $353,500.92
690236-100058 (carryover) | E. Deshler Area WL Imp’s | 683658 | +$373,939.90
690522-100000 (carryover) | SCADA | 608522 | +$404,015.19
SECTION 7. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 11. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.