Explanation
This ordinance authorizes the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with a pre-established Universal Term Contract/Purchase Agreement (UTC/PA) with CDW Government, LLC for computer hardware parts in the amount of $344,854.93.
These purchases will be made from the following pre-established Universal Term Contracts/Purchase Agreements:
PA008161: CDW Government, LLC
PA008162: CDW Government, LLC
This ordinance also authorizes a transfer in the Information Services Division’s operating fund. In order to properly align appropriations with projected expenditures, it is necessary to transfer $235,000.00 between object classes within the Information Services operating fund.
FISCAL IMPACT
Funds, in the amount of $344,854.93 for this expenditure are budgeted and available within the Department of Technology, Information Services Division, Information Services Operating Fund. A transfer of $235,000.00 between object class is necessary to align appropriations with expenditures.
EMERGENCY DESIGNATION:
Emergency designation is being requested for these services that are necessary to support daily operation activities that support essential computer hardware parts that are needed to complete the CWP headquarters renovation, and to establish a purchase order at the earliest possible date.
CONTRACT COMPLIANCE
Vendor Name: CDW Government, LLC
CC/Vendor : 007352
Expiration Date: 4/10/2028
Title
To authorizes the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/Purchase Agreements with CDW Government, LLC for essential computer hardware parts; to authorize and direct the City Auditor to transfer $235,000.00 in appropriations between object classes in the Information Services operating fund; to authorize the expenditure of $344,854.93 from the Department of Technology Information Services Operating Fund; and to declare an emergency. ($344,854.93)
Body
WHEREAS, there is a need to purchase computer hardware parts for Columbus Water and Power (CWP); and
WHEREAS, the Purchasing Office established PA008161 and PA008162 for the purchase of computer hardware parts; and
WHEREAS, it is necessary to transfer funds between object classes in order to align appropriations with expenditures; and
WHEREAS, this ordinance authorizes the expenditure of $344,854.93 from the Information Services Fund; and
WHEREAS, an emergency exists in that it is immediately necessary to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/Purchase Agreements for the purchase of computer hardware parts for the immediate preservation of the public health, peace, property, safety, and welfare; and
NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS;
SECTION 1. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/Purchase Agreements with CDW Government, LLC for the purchase of computer hardware parts.
SECTION 2. That the City Auditor is authorized to transfer in appropriation $235,000.00 between object classes within the Information Services operating fund, Fund 5100, as shown in the attachment to this ordinance. (See 1308-2026EXP)
SECTION 3. That the total expenditure of $344,854.93, or so much thereof as may be necessary, from the Information Services Fund, is hereby authorized as provided on the attachment to this ordinance. (See 1308-2026EXP)
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.