Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of the Department of Technology to modify and extend contract CT-19292 with Oracle Corporation, for the renewal of software maintenance support and upgrades. This contract was established April 10, 1998 pursuant to sole source provisions of Section 329 of the Columbus City Code. Although Oracle software can be purchased from third party vendors, only Oracle Corporation can supply an Oracle network site license. The substantial cost savings that are realized from this purchase makes it in the best interest of the City to purchase a network site license instead of individual licenses from third party vendors.
This server base license supports business management applications utilized citywide; such as 311, WASIMS, Performance Series, Income Tax, GIS and various other applications. Also, the server base license has given the city the capability to web enable applications for citizens' use and ensure compliance with licensing agreements.
The passage of this ordinance will allow the Department of Technology to continue receiving software upgrades and support, improving the application and database performance. This contract covers the period of May 31, 2006 to May 30, 2007.
FISCAL IMPACT: Prior year expenditure for this contract in fiscal year 2003 was $397,154.47 and in fiscal year 2004 was $397,154.47. During the fiscal year 2005 $434,616.73, was legislated for the services provided by Oracle. Funding is available in the amount of $445,500.00 for the 2006 contract period within the Department of Technology information services fund. This amount has increased because of two other support agreements were modified to make coterminous under this main support agreement to avoid multiple contracts and legislation.
CONTRACT COMPLIANCE: 94-2871189 Expiration: 02/12/2007
Title
To authorize the Director of the Department of Technology to modify and extend a contract with Oracle Corporation for the purchase of software maintenance and support, to authorize the expenditure of $445,500.00 from the Technology Department information services fund. ($445,500.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to modify and extend contract CT-19292 with Oracle Corporation for the renewal of maintenance software support and upgrades for the city's Oracle network site license, and
WHEREAS, this server based license gives the city the capability to web enable these applications for citizens use and provides an unlimited number of users access to programs linked to Oracle applications, and
WHEREAS, this contract for software maintenance and upgrades that supports business management applications used citywide is for the period of May 31, 2006 through May 30, 2007, and
WHEREAS, this ordinance will authorize the Department of Technology to renew the software maintenance support with Oracle Corporation to maintain on-going support and daily operations, thereby protecting the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and is hereby authorized to modify and extend CT-19292 for the renewal of software support services from Oracle Corporation, in the amount of $445,500.00
SECTION 2. That the expenditure of $445,500.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02| Fund: 514| Subfund: 001| OCA: 281832| Obj. Level 1: 03| Obj. Level 3: 3369| Amount: $445,500.00
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.