Explanation
Background:
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with National Tree Care, LLC for the removal of ash trees and stumps along West Broad Street that have been affected by the Emerald Ash Borer. This work also includes removal of the tree grates that will be stored at the Forestry greenhouses until the time that they can be reinstalled.
The costs for this project will be $29,997.00 with a contingency of $3,000.00 for a total of $32,997.00.
Bids were advertised through Vendor Services, in accordance with City Code Chapter 329, on September 12, 2014 and received by the Recreation and Parks Department on September 30, 2014. Bids were received from the following companies:
Status Amount
National Tree Care MAJ $29,997
A-1 Tree Service MAJ $53,576
After review the proposals that were submitted, it was determined that National Tree Care, LLC was the lowest and most responsive bidder.
Principal Parties:
National Tree Care, LLC
P.O. Box 1556
Monticello, KY 42633
Jerry Dupler
970-531-7226
Contract Copmpliance
26-3323507
Expires 3/7/15
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that these trees can be removed to help mitigate the potential damage created by the Emerald Ash Borer.
Fiscal Impact:
$32,997.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 702 to meet the financial obligations of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with National Tree Care, LLC for the Urban Infrastructure Renewal Fund West Broad Street Ash Tree Removal Project; to authorize the expenditure of $29,997.00 with a contingency of $3,000.00 for a total of $32,997.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($32,997.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on September 30, 2014 for the Urban Infrastructure Renewal Fund (UIRF) West Broad Street Ash Tree Removal Project and the contract will be awarded to National Tree Care, LLC; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that these trees can be removed to help mitigate the potential damage created by the Emerald Ash Borer; NOW THEREFORE
BE IT ORDAINED BY THE COLUMBUS CITY COUNCIL:
SECTION 1. That the Director of Recreation and Parks is authorized to enter into contract with National Tree Care, LLC for the UIRF West Broad Street Ash Tree Removal Project.
SECTION 2. That the expenditure of $32,997.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
440006-100000 (UIRF - Rec. & Parks) 643056 6621 $32,997.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.