Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for the acquisition of fiber optic repair services associated with the Department of Technology's Metronet fiber optic backbone in the amount of $105,832.00. This purchase order will be created utilizing the terms and conditions from an existing Universal Term Contract (UTC), established through the competitive bid process by the Purchasing Office, with Echo 24 (FL004688, BPCMP33G- Expiration Date: 3/31/13).
The Department of Technology's Metronet Services provides data connectivity that supports various business functions and allows all city agencies and departments to communicate. Currently, the Department of Technology has a need to repair fiber optic cabling connecting the City of Columbus' Health Department at Bryden Alley and a repair at 5th and Olentangy that services the Ohio State University (OSU) area, Police Crime Lab, and the Franklin County Morgue. These repairs are necessary to ensure data connectivity at city facilities and prevent lengthy outages due to damaged fiber optic cabling.
Echo 24 will be providing repair services and associated materials through the Echo 24 UTC contract with the City of Columbus.
EMERGENCY: Emergency designation is requested to execute necessary repairs to the fiber optic cabling utilized citywide.
FISCAL IMPACT: In 2008 the Department of Technology legislated $91,646.00 and in 2009 $258,490.00 was legislated for Echo 24 services. This ordinance will allow for the expenditure of $105,832.00, for Metronet fiber optic repair services, utilizing an existing Universal Term Contract (UTC) with Echo 24. Funding for this project in the amount of $105,832.00 is available within the Department of Technology Information Services Fund.
CONTRACT COMPLIANCE NUMBERS:
Echo 24 Inc.: 311753698 Expiration Date: 9/22/2011
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology to establish a purchase order with Echo 24 from an existing Universal Term Contract (UTC) for fiber optic repair services associated with the Metronet fiber optic backbone; and to authorize the expenditure of $105,832.00 from the Department of Technology Information Services Fund.; and to declare an emergency. ($105,832.00)
Body
WHEREAS, it is necessary for the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Echo 24, from an existing Universal Term Contract (UTC/FL004688), for repair services in connection with the Metronet fiber optic backbone; and
WHEREAS, the Department of Technology currently has a need to repair fiber optic cabling connecting the City of Columbus' Health Department at Bryden Alley and a repair at 5th and Olentangy that services The Ohio State University (OSU) area, Police Crime Lab, and the Franklin County Morgue. These repairs are necessary to ensure data connectivity at city facilities and prevent lengthy outages due to damaged fiber optic cabling; and
WHEREAS, an emergency exist in the daily operation of the city in that it is immediately necessary for the Director of the Department of Finance and Management to establish a purchase order on behalf of the Department of Technology, for the purchase of fiber optic repair services from Echo 24 from an existing Universal Term Contract (UTC/FL004688); utilized citywide to continue with services that support daily operation activities, for the preservation of public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Finance and Management, on behalf of the Department of Technology, is hereby authorized to establish a purchase order with Echo 24 in the amount of $105,832.00, from an existing Universal Term Contract (UTC/FL004688), for repair services in connection with the Department of Technology's Metronet fiber optic backbone.
SECTION 2: That the expenditure of $105,832.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept./Div.:47-02| Fund: 514| Sub-fund: 001 OCA Code: 470206| Obj. Level 1: 03 Obj. Level 3: 3336 Amount $105,832.00
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.