Explanation
BACKGROUND:
This ordinance will authorize the Director of the Department of Technology to renew an agreement with Duet Health, Inc. for mobile applications professional services. The original agreement (EL014624), awarded through solicitation SA004923, was authorized by ordinance 1368-2013, passed July 1, 2013. That agreement allowed for two options to renew, subject to mutual agreement and approval of proper City authorities. The agreement was most recently renewed by the authority of ordinance 2180-2014 (purchase order EL016528), passed November 10, 2014, with a coverage period of one (1) year from the date of a purchase order certified by the Columbus City Auditor's Office. This ordinance will authorize the second option to renew (year three (3) of three (3)), for the period July 13, 2015 to July 12, 2016, at a cost of $146,400.00.
The MyColumbus mobile application enables the City to better communicate with residents and visitors, who increasingly access information using mobile devices. MyColumbus for the iPhone was released to the public in July 2011, and an Android version of MyColumbus was released in October 2011. The Department of Technology continues to receive requests to enhance MyColumbus with additional information and features. This agreement will provide needed professional services to complete those enhancements.
This ordinance also authorizes the appropriation of funds, the transfer of appropriation and cash between projects within the Information Services Bond Fund, and will amend the 2015 Capital Improvement Budget (CIB), passed by Columbus City Council, to accommodate for the additional expenditure authorized by this ordinance.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract modification in order to continue mobile applications services from the vendor at the negotiated prices.
FISCAL IMPACT:
During 2013 and 2014, the Department of Technology (DoT) expended $146,400.00 and $146,400.00 respectively for development and enhancements to MyColumbus and mobile applications services. The cost for the 2015 mobile applications enhancements/services is $146,400.00, with funds for this expense coming from the Department of Technology, Information Services Division, Capital Improvement Bond Fund by spending the existing balance of $33,684.40 in the e-Gov Mobile Application Project # 470050-1000001 and transferring appropriation and cash in the amount of $112,715.40 from the Paperless City Council Project # 470050-100002. Sufficient funding in the amount of $146,400.00 is available in the Department of Technology, Information Services Division, Capital Improvement Fund. The aggregate contract total amount including this renewal is $439,200.00.
CONTRACT COMPLIANCE:
Vendor Name: Duet Health Inc. CC#:/FID#: 80-0936368 Expiration Date: 07/18/2016
Title
To amend the 2015 Capital Improvement Budget; to authorize the appropriation of funds, and the transfer of appropriation and cash between projects within the Information Services Bond Fund; to authorize the Director of the Department of Technology to renew an agreement with Duet Health Inc., for mobile applications services; to authorize the expenditure of $146,400.00 from the Department of Technology, Information Services Division, Capital Improvement Bonds Fund; and to declare an emergency. ($146,400.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to renew an agreement with Duet Health, Inc. for mobile applications professional services; and
WHEREAS, the original agreement (EL014624), awarded through solicitation SA004923, was authorized by ordinance 1368-2013, passed July 1, 2013. That agreement allowed for two options to renew, subject to mutual agreement and approval of proper City authorities. The agreement was most recently renewed by the authority of ordinance 2180-2014 (purchase order EL016528), passed November 10, 2014, with a coverage period of one (1) year from the date of a purchase order certified by the Columbus City Auditor's Office. This ordinance will authorize the second option to renew (year three (3) of three (3)), for the period July 13, 2015 to July 12, 2016, at a cost of $146,400.00; and
WHEREAS, this ordinance also authorizes the appropriation of funds and the transfer of appropriation and cash between projects within the Information Services Bond Fund, and will amend the 2015 Capital Improvement Budget (CIB), passed by Columbus City Council; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director to renew an agreement with Duet Health Inc. for mobile applications services and to authorize this expenditure or so much thereof as required, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to renew an agreement with Duet Health, Inc. for mobile applications professional services. The original agreement (EL014624), awarded through solicitation SA004923, was authorized by ordinance 1368-2013, passed July 1, 2013. That agreement allowed for two options to renew, subject to mutual agreement and approval of proper City authorities. This ordinance will authorize the second option to renew (year three (3) of three (3)), for the period July 13, 2015 to July 12, 2016, at a cost of $146,400.00.
SECTION 2: That the City Auditor is hereby authorized and directed to appropriate $28,068.20 within the Information Services Bond Fund as follows:
Dept./Div.: 47-02| Fund: 514| Subfund: 002| Project Name: Business Intelligence| Project Number: 470047-100000 (Carryover) | OCA Code: 514474| Obj. Level 1: 06 | Obj. Level 3: 6655| Amount: $28,068.20
SECTION 3: That the 2015 Capital Improvement Budget is hereby amended as follows to account for appropriations and transfer of funds between projects:
Department of Technology, Information Services Dept./Div. 47-02
Information Services Bonds Fund (carryover) #514:
Project Name/Number/Subfund Current CIB Amount Revised Amount Amount Change
47-02 Business Intelligence:
470047-100004 /carryover /002 $ -0- $28,069 $28,069
47-02 Business Intelligence:
470047-100004 /carryover /002 $278,069 $ -0- ($278,069)
47-02 Paperless City Council:
470050-100002 /carryover /002 $200,000 $ -0- ($200,000)
47-02 E-Gov Initiatives-Council Prog-SIT:
470050-100003 /carryover /002 $50,000 $ -0- ($50,000)
47-02 E-Gov Initiatives-Govt Records Mgt-SIT:
470050-100004 /carryover /002 $50,000 $ -0- ($50,000)
47-02 e-Gov Mobile Application:
470050-100001 /carryover /002 $33,685 $146,400 $112,716
47-02 e-Gov :
470050-100001 /carryover /002 $ -0- $465,353 $465,353
SECTION 4: That the City Auditor is hereby authorized and directed to transfer funds and appropriations within the Information Services Bonds Fund as follows:
Transfer from:
Dept./Div.: 47-02| Fund: 514| Subfund: 002| Project Name: Paperless City Council| Project Number: 470050-100002 (Carryover) | OCA Code: 514250| Obj. Level 1: 06 | Obj. Level 3: 6655| Amount: $200,000.00
Dept./Div.: 47-02| Fund: 514| Subfund: 002| Project Name: Business Intelligence| Project Number: 470047-100004 (Carryover) | OCA Code: 514474| Obj. Level 1: 06 | Obj. Level 3: 6655| Amount: $278,068.20
Dept./Div.: 47-02| Fund: 514| Subfund: 002| Project Name: E-Gov Initiatives - Council Program - SIT| Project Number: 470050-100003 (Carryover) | OCA Code: 475003| Obj. Level 1: 06 | Obj. Level 3: 6655| Amount: $50,000.00
Dept./Div.: 47-02| Fund: 514| Subfund: 002| Project Name: E-Gov Initiatives - Govt Records Mgt - SIT| Project Number: 470050-100004 (Carryover) | OCA Code: 475004| Obj. Level 1: 06 | Obj. Level 3: 6655| Amount: $50,000.00
Transfer To:
Dept./Div.: 47-02| Fund: 514| Subfund: 002| Project Name: 47-02 e-Gov Mobile Application| Project Number: 470050-100001 (Carryover) | OCA Code: 470950| Obj. Level 1: 06 | Obj. Level 3: 6655| Amount: $112,715.60 |
Dept./Div.: 47-02| Fund: 514| Subfund: 002| Project Name: 47-02 e-Gov | Project Number: 470050-100000 (Carryover) | OCA Code: 470050| Obj. Level 1: 06 | Obj. Level 3: 6655| Amount: $465,352.60 |
SECTION 5: That the expenditure of $146,400.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept./Div.: 47-02| Fund: 514| Subfund: 002| Project Name: 47-02 e-Gov Mobile Application| Project Number: 470050-100001 (Carryover) | OCA Code: 470950| Obj. Level 1: 06 | Obj. Level 3: 6655| Amount: $146,400.00 |
SECTION 6: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8: That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.