Explanation
BACKGROUND: Columbus Public Health (CPH) has a need for custom API development for its Electronic Health Record software. This ordinance will authorize the Board of Health to enter into service contract for the period of August 1, 2024 to July 31, 2026 with Phreesia, Inc., for an amount not to exceed $59,040.00.
The current vendor is unable to fulfill their current contract and a replacement vendor with existing software integration in place is required to avoid disruption to clinical operations. For this reason, CPH is requesting that the competitive bidding provisions outlined in Chapter 329.18 of the Columbus City Code be waived for this contract.
Phreesia’s contract compliance number is CC-048837.
FISCAL IMPACT: The contract is entirely funded by Public Health Infrastructure Grant program and does not require a city match. ($59,040.00)
Title
To authorize and direct the Board of Health to enter into a service contract with Phreesia, Inc., for custom API services; to waive the competitive bidding requirements of the Columbus City Code; and to authorize the expenditure of $59,040.00 from the Health Department Grants Fund for said contract ($59,040.00)
Body
WHEREAS, the Columbus Public Health Department has a need to enter into a contract with Phreesia, Inc., for custom API development for its Electronic Health Record software in an amount not to exceed $59,040.00; and
WHEREAS, the funds for this contract are budgeted in the Public Health Infrastructure Grant program from the Health Department Grants Fund; and
WHEREAS, it is in the best interest of the Columbus Public Health Department to waive the competitive bidding requirements of the Columbus City Code; and
WHEREAS, it has become necessary in the usual daily operation to contract with Phreesia Inc. for custom API development; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to enter into a contract with Phreesia, Inc., for custom API development for its Electronic Health Record software in an amount not to exceed $59,040.00 for the period of August 1, 2024 to July 31, 2026.
SECTION 2. That to pay the costs of said contract, the expenditure of $59,040.00 is hereby authorized from the Health Departments Grants Fund, Fund No. 2251, Department 50, Division 5001, per the accounting codes attached to this ordinance.
SECTION 3. That the bidding requirements as outlined in Chapter 329 of the Columbus City Code are hereby waived based on the unique services provided by the vendor and that the contract is compliance with all other provisions of Chapter 329 of the Columbus City Code.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.