Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract with Newcomer Concrete Services, Inc. for the construction of the UIRF - Woodland Park project and to provide payment for construction, construction administration and inspection services.
The UIRF - Woodland Park project consists of: constructing new sidewalks along Maryland Avenue between Taylor and Woodland Avenue, Monypenny from Broad to Long Street and Clifton Avenue at Woodland Avenue, as well as other such work as may be necessary to complete the contract, in accordance with the plans and specifications set forth in the Invitation For Bid (IFB).
The project was let by the Office of Support Services through Bid Express. Four bids were received on June 6, 2017, (four majority) with one bidder withdrawing their bid. The remaining bids were tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Newcomer Concrete Services, Inc. $430,007.35 Norwalk, Ohio Majority
Shelly & Sands, Inc. $503,526.10 Columbus, Ohio Majority
Columbus Asphalt Paving Inc. $736,374.43 Gahanna, Ohio Majority
Award is to be made to Newcomer Concrete Services, Inc., as the lowest, responsive, responsible and best bidder for their bid of $430,007.35. The amount of construction administration and inspection services is $43,000.73. The total legislated amount is $473,008.08.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Newcomer Concrete Services, Inc.
PRE-QUALIFICATION STATUS
Newcomer Concrete Services, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
2. CONTRACT COMPLIANCE
The contract compliance number for Newcomer Concrete Services, Inc. is CC006605, Vendor Number 006605, and expires 4/15/18.
3. FISCAL IMPACT
Funding for this is available in the Department of Public Service 2017 Capital Improvements Budget, Fund 7704.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to provide requisite funding for this project so as to allow the UIRF - Woodland Park project to commence as soon as possible, thereby preventing delays in the completion thereof and ensuring the safety of the traveling public.
Title
To amend the 2017 Capital Improvements Budget; to authorize the City Auditor to transfer funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Newcomer Concrete Services, Inc., and to provide for the payment of construction, construction administration, and inspection services in connection with the UIRF - Woodland Park project; to authorize expenditures up to $473,008.08 relative to this project; and to declare an emergency. ($473,008.08)
Body
WHEREAS, the Department of Public Service is engaged in the UIRF - Woodland Park project; and
WHEREAS, work on this project consists of: constructing new sidewalks along Maryland Avenue between Taylor and Woodland Avenue, Monypenny from Broad to Long Street and Clifton Avenue at Woodland Avenue.; and
WHEREAS, Newcomer Concrete Services, Inc., will be awarded the contract for the UIRF - Woodland Park project; and
WHEREAS, it is necessary to enter into contract with Newcomer Concrete Services, Inc.; and
WHEREAS, it is necessary to provide funds for construction, construction administration, and inspection services, the estimated cost of which is $473,008.08; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with Newcomer Concrete Services, Inc. for the UIRF - Woodland Park project so work can proceed immediately for the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2017 Capital Improvements Budget authorized by Ordinance 1124-2017 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /Amended
7704 / P440005-100000 / UIRF - Urban Infrastructure Recovery Fund (59-12) (Unvoted Carryover) / $2,765,820.00 / ($473,009.00) / $2,328,811.00
Fund / Project / Project Name / Current / Change /Amended
7704 / P440005-100045 / UIRF - Woodland Park (Unvoted Carryover) / $0.00 / $473,009.00 / $473,009.00
SECTION 2. That the transfer of $473,008.08, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways G.O. Bond Fund per the account codes in the attachment to this Ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with Newcomer Concrete Services, Inc., 646 Townline Road 151, Norwalk, Ohio 44857, for the construction of the UIRF - Woodland Park project in the amount of $430,007.35, or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $43,000.73.
SECTION 4. That the expenditure of $473,008.08, or so much as may be needed, is hereby authorized in Fund 7704 Streets and Highways G.O. Bond Fund in Object Class 06 Capital Outlay per the account codes in the attachment to this Ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.