Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase the professional engineering services contract for the General Engineering Bridges 2008 project with Glaus, Pyle, Schomer, Burns and Dehaven (GPD), in the amount of $200,000.00.
Work to date includes:
Bridge Inspections, bridge load ratings, bridge rehab workplans, and engineering reports. The majority of work in the next phase includes preparation of design plans; however, bridge inspections, engineering analysis and reports may be included in the future for currently unidentified bridges. This work is a logical extension of existing contract in that this modification will include preparation of engineering plans and specifications to correct bridge deficiencies identified in the workplans.
This modification is needed to assure timely completion of the project design and the Division of Planning and Operations does not maintain adequate staff or all of the various disciplines necessary to complete such design in house.
It was anticipated that plans would be needed to implement corrective measures to address bridge deficiencies; however, the magnitude of the work was not known going into the contract. It was identified that it was desirable to have the consultant perform inspections to identify deficiencies with the most problematic bridges and prepare workplans to define the scope and nature of work to be performed. That effort expended much of the available contract.
Since the consultant has performed detailed inspections and workplans they are very familiar with the bridges for which plans are desired. In order to have the plans and specifications developed to advertise the construction project this year, there is not sufficient time to request proposals for the project and execute an agreement. It is cost and time efficient to have the consultant continue with the plans for those bridges.
The original contract was $300,000 authorized by ordinance 0579-2008. This is the first modification to the contract. It is desired to increase the contract amount by $200,000 to ensure funds are available to enable plans and specifications to be prepared. The total contract amount including this modification is $500,000.00.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Glaus, Pyle, Schomer, Burns and Dehaven (GPD).
2. CONTRACT COMPLIANCE
Glaus, Pyle, Schomer, Burns and Dehaven (GPD) contract compliance number is 341134715 and expires 3/22/12.
3. FISCAL IMPACT
Funds in the amount of $200,000.00 are available in the Streets and Highways G.O. Bonds Fund for the Division of Planning and Operations due to the cancellation of encumbrances from completed projects.
4. EMERGENCY DESIGNATION
Emergency action is requested due to the urgency in addressing maintenance and rehabilitation efforts associated with this critical bridge and roadway infrastructure project.
Title
To authorize the Director of Public Service to execute a professional engineering services contract modification with Glaus, Pyle, Schomer, Burns and Dehaven (GPD) in connection with the General Engineering Bridges 2008 project for the Division of Planning and Operations; to authorize the expenditure of $200,000.00 from the Streets and Highways G.O. Bonds Fund; to amend the 2010 Capital Improvements Budget; to authorize the transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($200,000.00)
Body
WHEREAS, the Department of Public Service currently maintains the General Engineering Bridges 2008 contract with Glaus, Pyle, Schomer, Burns and Dehaven (GPD); and
WHEREAS, City Auditor's Contract No. EL008420 was authorized by Ordinance No. 0579-2008, passed May 19, 2008, executed July 24, 2008 and approved by the City Attorney on July 25, 2008; and
WHEREAS, the Director of Public Service has identified the need to modify and increase this professional service contract for the preparation of design plans, provision of additional bridge inspections, and other engineering analysis and reports; and
WHEREAS, this legislation authorizes the first modification to this contract in the amount of $200,000.00; and
WHEREAS, a satisfactory proposal has been submitted by GPD; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Transportation Division, in that the contract should go forth immediately in order to address maintenance and rehabilitation efforts associated with this critical bridge and roadway infrastructure project and keep commitments made to the local community, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of the Department of Public Service be and is hereby authorized to modify and increase Contract No. EL008420 with GPD at 520 South Main Street, Suite 2531, Akron, OH, 44311 in an amount not to exceed $200,000.00, for the preparation of design plans, provision of additional bridge inspections, and other engineering analysis and reports for the General Engineering Bridges 2008 project.
Section 2. To authorize the City Auditor to transfer cash and appropriation between projects within Fund 704, the Streets & Highways G.O. Bonds Fund as follows:
From:
Fund/Project / Project Name /OCA/OL3/Amount
704 / 530301-100000 /Bridge Rehabilitation / 591142 / 6600 / $200,000.00
To:
Fund/Project / Project Name /OCA/ OL3/Amount
704 / 530301-100018 /Bridge Rehabilitation - General Engineering Bridges 2008 / 743118 / 6600 / $200,000.00
Section 3. That the 2010 Capital Improvement Budget authorized by ordinance 0564-2010 be and is hereby amended as follows:
Fund/Project / Project Name /OCA/ Current / Change / Amended
704 / 530301-100000 /Bridge Rehabilitation / $263,647 (Carryover) / ($200,000) (Carryover) / $63,647 (Carryover)
704 / 530301-100018 /Bridge Rehabilitation - General Engineering Bridges 2008 / $0.00 (Carryover) / $200,000 (Carryover) / $200,000 (Carryover)
Section 4. That for the purpose of paying the cost thereof, the sum of $200,000.00 or so much thereof as may be needed, is hereby authorized to be expended from Fund 704, the Streets and Highways G.O. Bonds Fund, project 530301-100018, O.L. 01-03 Codes 06-6682, OCA Code 743118 for the Division of Planning and Operations.
Section 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.