Explanation
Need: The Division of Police, Department of Public Safety needs to purchase furniture, fixtures and chairs for the new Police Motorcycle Unit's facility located at 4211 Groves Road.
Bid Information: All purchases have been in compliance with City Purchasing guidelines. All items have been competitively bid by the Purchasing Office. SO028442 for furniture was opened on April 11, 2008 and King Business Interiors in the amount of $16,245.08 was the lowest, most responsive, responsible and best bidder. SO028441 for the purchase of chairs was opened on April 11, 2008. Award for the purchase of two types of chairs will be awarded to the lowest, most responsive and best bidder. Award #1 in the amount of $5,412.00 to Adair Office Equipment and award #2 in the amount of $3,825.00 to OstermanCron Inc.
All companies listed are not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance: OstermanCron-311501581-expires 3-19-10; King Business Interiors-311624533-expires 12-17-09; Adair Office Equipment-680508315-expires 7-12-09.
FISCAL IMPACT: Funds are available in the Safety Capital Improvement Funds, for Police renovations.
Emergency Designation: Emergency legislation is requested since the Police Motorcycle Unit has moved to its new facility.
Title
To authorize and direct the Director of Finance and Management to enter into contracts for new furniture and chairs with King Business, Adair Office and OstermanCron, to authorize the expenditure of $25,482.08 from the Safety Capital Improvement Funds; and to declare an emergency. ($25,482.08)
Body
WHEREAS, the Division of Police, Department of Public Safety, needs to purchase new furniture and chairs for the new Police Motorcycle Unit's facility; and
WHEREAS, King Business, Adair Office and OstermanCron were the lowest most responsive, responsible and best bidders; and
WHEREAS, the funding source for this purchase will come from Police Facility Renovations Fund 701; and
WHEREAS, an emergency exists in the usual daily operations of the Division of Police in that it is immediately necessary to authorize the Director of Finance and Management to enter into contracts for the purchase of chairs and furniture for the new Police Motorcycle Unit's facility; thereby preserving the public health, peace, property, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to enter into contracts for the purchase of furniture and chairs for the new facility that will house division's motorcycle unit personnel.
Section 2. That the expenditure of $25,482.08 or so much thereof as may be needed, be and the same is hereby authorized as follows: |DIV 30-03 | FUND 701 | OL1 06 | OL3 6640 | PROJECT 330021 | OCA 644476|AMOUNT $25,482.08 |
Section 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.