Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Public Utilities to modify to increase funding for an existing Indefinite Quantity Contract for Electrical Substation and Electrical Maintenance Services with Invizions, Inc. in the amount of $800,000.00. The Department of Public Utilities will use this contract for planned inspections, testing, troubleshooting and repair to ensure the correct operation of all components and their interaction for the equipment lifecycle.
The Department of Public Utilities solicited competitive bids for Electrical Substation and Electrical Maintenance Services in accordance with the relevant provisions of Section 329 (RFQ020752). Two-hundred and fifty two vendors (252) vendors were solicited. Two (MAJ) bids were received and opened on March 9, 2022.
The bid from Invizions, Inc. was determined to be the lowest responsive, responsible and best bidder and an Indefinite Quantity Agreement Contract was established to be utilized on an as needed basis.
The contract term is for three years through December 31, 2025. The contract language allows for a one (1) year renewal option upon mutual agreement, availability of funds, and approval by Columbus City Council. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested.
Ordinance Number 0156-2022 authorized establishing purchase agreement PA005783. Ordinance #3185-2022 authorized Modification #1 to add additional funds for the 2022 budget year. Ordinance #0092-2023 authorized Modification #2 to add funds for the 2023 budget year. This Ordinance will add funds for the 2024 budget year.
This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code.
SUPPLIER: Invizions, Inc., vendor #001294, cc expires 5/19/24, Majority Status
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract is $800,000.00. Total contract amount including this addition is $2,900,000.00.
2. Reasons additional funds were not foreseen: The need for additional funds were known at the time of the initial contract. This funding is to provide the additional funding necessary for the payment of services to be provided through December 31, 2025.
3. Reason other procurement processes were not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: $800,000.00 is budgeted and needed for this purchase. This ordinance is contingent on the passage of the 2024 Operating Budget, Ordinance 3012-2023.
$1,661,212.32 was spent in 2023
$510,346.39 was spent in 2022
Title
To authorize the Director of the Department of Public Utilities to modify to increase funding with the appropriate Indefinite Quantity Agreement Contract with Invizions, Inc. for Electrical Substation and Electrical Maintenance Services for the Department of Public Utilities; and to authorize the expenditure of $800,000.00 from the Power Operating Fund. ($800,000.00)
Body
WHEREAS, the Department of Public Utilities entered into an Indefinite Quantity Contract for the purchase of Electrical Substation and Electrical Maintenance Services in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation, RFQ020752, with Invizions, Inc., being the lowest, responsive, responsible and best bidder; and
WHEREAS, the expenditure of $800,000.00 or so much thereof as is needed for the purchase of Electrical Substation and Electrical Maintenance Services; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to modify to increase funding with the appropriate Indefinite Quantity Contract with Invizions, Inc. for Electrical Substation and Electrical Maintenance Services; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to modify to increase funding with the appropriate Indefinite Quantity Contract Agreement with Invizions, Inc. for Electrical Substation and Electrical Maintenance Services.
SECTION 2. That the expenditure of $800,000.00, or so much thereof as may be needed, is hereby authorized in Fund 6300 (Power Operating) in object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.