Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract with the Strawser Paving Company, Inc. for the construction of the Pedestrian Safety Improvements - Fairwood Avenue Sidewalks project and to provide payment for construction administration and inspection services. These improvements are in the Near North/University Community Near South Planning Area.
The Pedestrian Safety Improvements - Fairwood Avenue Sidewalks project consists of constructing sidewalks along the east side of Fairwood Avenue between Moler and Deshler. Also included are: storm water improvements between Moler and Frebis, curb, minor street lighting, minor signal work, and other such work as may be necessary to complete the contract, in accordance with the plans 3198 Drawer E and specifications set forth in the bid documents.
The estimated Notice to Proceed date is October 25, 2015. The Office of Support Services let the project through Vendor Services and Bid Express. Six bids were received on August 18, 2015, (six majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Strawser Paving Company, Inc. $375,144.89 Columbus, OH Majority
Decker Construction Company $383,187.53 Columbus, OH Majority
G&G Cement Contractors $413,528.78 Columbus, OH Majority
Newcomer Concrete Services, Inc. $439,669.93 Norwalk, OH Majority
BUDS, Inc. $447,074.24 Nashport, OH FBE
Columbus Asphalt Paving Inc. $498,972.93 Gahanna, OH Majority
Award is to be made to Strawser Paving Company, Inc., as the lowest responsive and responsible and best bidder for their bid of $375,144.89. The amount of construction administration and inspection services will be $37,514.49. The total legislated amount is $412,659.38.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Strawser Paving Company, Inc.
Strawser Paving Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
2. CONTRACT COMPLIANCE
The contract compliance number for Strawser Paving Company, Inc. is 31-4412354 and expires 2/4/17.
3. FISCAL IMPACT
Source of funds for this project is 2015 Department of Public Service bond funds and 2015 Department of Public Utilities bond funds.
4. EMERGENCY DESIGNATION
Emergency action is requested in order for the project to commence as early as possible to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare.
Title
To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund and the Storm Build America Bonds Fund; to authorize the Director of Public Service to enter into contract with Strawser Paving Company, Inc. and to provide for the payment of construction administration and inspection services in connection with the Pedestrian Safety Improvements - Fairwood Avenue Sidewalks project; to authorize the expenditure of up to $412,659.38 from the Streets and Highways Bond Fund and the Storm Build America Bonds Fund; and to declare an emergency. ($412,659.38)
Body
WHEREAS, the City of Columbus Department of Public Service is engaged in the Pedestrian Safety Improvements - Fairwood Avenue Sidewalks project; and
WHEREAS, the Pedestrian Safety Improvements - Fairwood Avenue Sidewalks project will construct sidewalks along the east side of Fairwood Avenue between Moler and Deshler including storm water improvements between Moler and Frebis, curb, minor street lighting, minor signal work; and
WHEREAS, bids were received on August 18, 2015, and tabulated on August 19, 2015, for the Pedestrian Safety Improvements - Fairwood Avenue Sidewalks project, and a satisfactory bid has been received; and
WHEREAS, Strawser Paving Company, Inc. will be awarded the contract for the Pedestrian Safety Improvements - Fairwood Avenue Sidewalks project; and
WHEREAS, it is necessary to enter into contract with Strawser Paving Company, Inc.; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, in that this project should proceed immediately to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvement Budget authorized by ordinance 0557-2015 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
704 / 590105-100096 / Pedestrian Safety Improvements Sinclair Road (Voted 2013 Debt SIT) / $110,000.00 / ($110,000.00) / $0.00
704 / 590105-100072 / Pedestrian Safety Improvements - Fairwood Avenue Sidewalks (Voted 2013 Debt SIT) / $183,000.00 / $110,000.00 / $293,000.00
704 / 590105-100096 / Pedestrian Safety Improvements Sinclair Road (Voted Carryover) / $50,000.00 / ($18,671.00) / $31,329.00
704 / 590105-100072 / Pedestrian Safety Improvements - Fairwood Avenue Sidewalks (Voted Carryover) / $0.00 / $18,671.00 / $18,671.00
Fund / Project / Project Name / Current / Change / Amended
676 / 610784-100000 / Weisheimer Rd. SSI / $1 / 173,144/ $173,145
(establish authority to match cash)
676 / 610784-100000 / Weisheimer Rd. SSI / $173,145/ ($101,687) / $71,458
676 / 610774-100000 / Fairwood Ave. SSI / $0 / $101,687 / $101,687
SECTION 2. That the City Auditor is hereby authorized to transfer cash between projects within the Streets and Highways G.O. Bonds Fund, Fund 704 as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100096 / Pedestrian Safety Improvements Sinclair Road / 06-6600 / 750596 / $128,670.43
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100072 / Pedestrian Safety Improvements - Fairwood Avenue Sidewalks / 06-6600 / 750572 / $128,670.43
SECTION 3. That the City Auditor is hereby authorized to transfer cash between projects within the Storm Build America Bonds (B.A.B.s) Fund, Fund 676 as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
676 / 610784-100000 / Weisheimer Rd. SSI / 06-6600 / 676784 / $101,686.95
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
676 / 610774-100000 / Fairwood Ave. SSI / 06-6600 / 676774 / $101,686.95
SECTION 4. That the Director of Public Service be and is hereby authorized to enter into contract with Strawser Paving Company, Inc., 1595 Frank Road, Columbus, Ohio 43223, for the construction of the Pedestrian Safety Improvements - Fairwood Avenue Sidewalks project in the amount of $375,144.89 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $37,514.49.
SECTION 5. That for the purpose of paying the cost of the contract and inspection, the sum of up to $412,659.38, or so much thereof as may be needed, is hereby authorized to be expended from Streets & Highways G.O. Fund, Fund 704 and the Storm Build America Bonds (B.A.B.s) Fund, Fund 676 as follows:
Contract - $ 375,144.89
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100072 / Fairwood Avenue Sidewalks / 06-6631 / 750572 / $282,702.20
676 / 610774-100000 / Fairwood Ave. SSI / 06-6631 / 676774 / $92,442.69
Inspection - $37,514.49
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100072 / Fairwood Avenue Sidewalks / 06-6687 / 750572 / $28,270.23
676 / 610774-100000 / Fairwood Ave. SSI / 06-6687 / 676774 / $9,244.26
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.