Explanation
BACKGROUND: The Department of Technology (DoT) has a need to purchase a Unix server, on behalf of the Building Development Services Division (BDS), to store data associated with the One Stop Shop (Accela Enterprise) permit software. This software is used to issue permits, track contractors, collect receipts and coordinate plan review among the various divisions involved in the One Stop Shop. Because the operation of the One Stop Shop represents a critical business process for the city and generates annual revenue, the data has a need to be stored on a production server with a backup server ready for failover. The current server is outdated and aged, causing an increase in maintenance cost and potential for function failure. In order to acquire this purchase, DoT has a need to transfer funds within the Department of Technology, information services, development services direct charge. In order to establish a vendor for this purchase, DoT will execute a formal bid process, through the Purchasing Office. This process will facilitate the bid award on the basis of lowest, best, most responsive and most responsible bid evaluation criteria. This ordinance authorizes the Finance Director Director of the Department of Technology to establish a purchase order in an amount not to exceed $57,000.00 with the vendor being established for this purpose. This purchase has been reviewed and approved by the Technology Department.
Emergency: It is requested that this Ordinance be handled in an emergency manner to allow the immediate transfer of funds to cover the Divisions need to purchase the Unix server and to allow the Department of Technology to operate without interruption.
FISCAL IMPACT: funds are being transferred within the same fund therefore, there is no net fiscal impact of this action.
Title
To authorize the City Auditor to transfer appropriations within the Department of Technology, information services fund to align budget authority with projected expenditure; to authorize the Finance Director Director of the Department of Technology to establish a purchase order for the purchase of a Unix server, on behalf of Building Development Services Division being established through an formal bid process for this purpose; to authorize the expenditure of $57,000.00 or so much thereof as may be needed from the information services fund; and to declare an emergency. ($57,000.00)
Body
WHEREAS, the Department of Technology (DoT) has a need to purchase a Unix server, on behalf of the Building Development Services Division, to store data associated with the One Stop Shop (Accela Enterprise) permit software; and
WHEREAS, this software is used to issue permits, track contractors, collect receipts and coordinate plan review among the various divisions involved in the One Stop Shop. Because the operation of the One Stop Shop represents a critical business process for the city and generates annual revenue, the data has a need to be stored on a production server with a backup server ready for failover; and
WHEREAS, DoT will execute a formal bid process, through the Purchasing Office. This process will facilitate the bid award on the basis of lowest, best, most responsive and most responsible bid evaluation criteria; and
WHEREAS, This ordinance authorizes the Finance Director Director of the Department of Technology to establish a purchase order; and
WHEREAS, anticipated expenditures for the purchase of a Unix server necessitates the transfer of funds within the Department of Technology, information services fund; and
WHEREAS, available appropriation is available and can be transfered for this purchase;
WHEREAS, an emergency exists in the usual daily operations of the City in that it is immediately necessary to transfer appropriation within the Department of Technology, information services fund, to allow for the purchase of a Unix server, and allow the Department of Technology to operate without interruption, for the immediate preservation of the public health, peace, property, safety, and now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and hereby authorized and directed to transfer $57,000.00 within the Department of Technology, information services fund as follows:
FROM:
Dept./Div.:47-01|Fund: 514|Subfund: 240|OCA: 514240|Object Level 1: 03| Object Level 3: 3336| Amount: $57,000.00
TO:
Dept./Div.:47-01|Fund: 514|Subfund: 240|OCA: 514240|Object Level 1: 06| Object Level 3: 6649| Amount: $57,000.00
SECTION 2. That the Finance Director Director of the Department of Technology be and hereby is authorized to establish a purchase order for the purchase of a Unix server per the terms and conditions being established through an formal bid process, by the Purchasing Office for this purpose.
SECTION 3. That the expenditure of $57,000.00 or so much thereof as may be needed be and hereby is authorized from fund 514, the information service fund, sub-fund 240, Department No. 47-01, Technology Department, Object Level One Code 06, Object Level Three Code 6649 and OCA Code 514240 to pay the cost thereof.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.