Explanation
Background: This legislation authorizes the Finance and Management Director to enter into a professional services contract for the Office of Construction Management with Mosaic Ltd. for professional services for the spatial planning and renovation of Facilities Management Division locations. Work will include the assessment/investigation of the facilities and the required needs, the preparation of specifications for use by the awarded general contractor as well as move management. Potential projects include the creation of a timeline for the implementation of the City's master plan as well as the relocation and consolidation of the 311 Call Center within 1111 East Broad Street. This ordinance also authorizes the transfer of cash within the Construction Management Capital Improvement Fund, and amends the 2006 Capital Improvement Budget to accommodate the aforementioned expenditure authorized by this ordinance.
Requests for Proposals were sent to four firms: Hardlines Design Company (FBE), Interior Space, Machisa Design Services, Inc. (MBE), and Mosaic Ltd (FBE). The City received one proposal, from Mosaic Ltd. Per City Codes 329.11, the Finance and Management Director selected Mosaic Ltd. as their proposal demonstrated competence to do the required work.
Emergency action is requested so that the assessment may proceed quickly, thereby facilitating the quick design of the needed space.
Fiscal Impact: Sufficient funding for this project is available in the Construction Management Capital Improvement Fund. Mosaic Ltd. Contract Compliance Number 31-1635769, expiration date 09/15/2008.
Title
To amend the 2006 Capital Improvements Budget; to authorize the transfer of cash between projects in the Construction Management Capital Improvement Fund; to authorize the Finance and Management Director to enter into contract for the Office of Construction Management with Mosaic Ltd. for an assessment of Facilities Management Division locations; to authorize the expenditure of $50,000.00 from the Construction Management Capital Improvement Fund, and to declare an emergency. ($50,000.00).
Body
WHEREAS, the Finance and Management Department desires to evaluate locations of the Facilities Management Division in order to better utilize space; and
WHEREAS, the Finance and Management Department desires to create a timeline for implementing the City's master plan; and
WHEREAS, the Finance and Management Department desires to relocate and consolidate the 311 Call Center within 111 East Broad Street; and
WHEREAS, it is the recommendation of the Finance and Management Director to contract with Mosaic Ltd. in order to provide these needed services; and
WHEREAS, this ordinance also authorizes the transfer of cash within the Construction Management Capital Improvement Fund and amends the 2006 Capital Improvement Budget to accommodate the aforementioned expenditure authorized by this ordinance; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to contract with Mosaic Ltd. for a building assessment of Facilities Management Division locations, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2006 Capital Improvement Budget is hereby amended as follows:
CURRENT CIB:
Dept/Div: 45-07|Fund: 733|Project Number 570030|Project Name - Facility Renovation|Amount $9,510,035
Dept/Div: 45-07|Fund: 733|Project Number 570031|Project Name - City Hall Renovations|Amount $2,688,706
REVISED CIB:
Dept/Div: 45-50|Fund: 733|Project Number 570030|Project Name - Facility Renovation|Amount $9,560,035
Dept/Div: 45-50|Fund: 733|Project Number 570031|Project Name - City Hall Renovations|Amount $2,638,706
SECTION 2. That the 2006 Capital Improvement Budget is hereby amended as follows:
The title "Facilities Management 45-07" be replaced with "Construction Management 45-50".
SECTION 3. That the City Auditor is hereby authorized and directed to transfer funds within the Construction Management Capital Improvement Fund as follows:
FROM:
Dept/Div: 45-50|Fund: 733|OCA Code: 450028|Project Number 570031|Project Name - City Hall Renovations|Amount $50,000.00
TO:
Dept/Div: 45-50|Fund: 733|OCA Code: 450028|Project Number 570030|Project Name - Facility Renovation|Amount $50,000.00
SECTION 4. That the Finance and Management Director is hereby authorized to contract with Mosaic Ltd. for an assessment of Facilities Management Division locations.
SECTION 5. That the expenditure of $50,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 4, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
Project: 570030
Object Level 1: 06
Object Level 3: 6620
Amount: $50,000.00
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.