Explanation
BACKGROUND
This ordinance is to authorize the Director of Finance and Management to establish a purchase order, for the Department of Technology, with Software House International (SHI) for Microsoft products and licenses. These products and licenses are being acquired through a bid state term contract (0A02011 - Expiration 9/30/2006) available for the city's use.
The Department of Technology has received numerous requests from customer agencies regarding current and updated versions of Microsoft products and licenses. This request is to authorize the purchase of replacement and additional Microsoft server licenses and other software licenses. Examples are Server Licenses, Office Professional and Standard editions, Visio, Publisher, ISA Media, Virtual Server and others.
CONTRACT COMPLIANCE
223009648 - Expiration 11/09/2007 Software House International (SHI)
FISCAL IMPACT
A total of $25,637.00 in 2004 and $223,286.00 in 2005 was expended with Software House International (SHI) for various Microsoft products and licenses. This year the Department of Technology will expend $295,000.00 with Software House International (SHI) for Microsoft products and licenses. Funding for this purchase is available within the Department of Technology's 2006 information services fund budget.
EMERGENCY DESIGNATION
Emergency designation is being requested to immediately facilitate this purchase, as the licenses and products being purchased are crucial to city operations.
Title
To authorize the Director of Finance and Management to establish a purchase order, for the Department of Technology, with Software House International, for various Microsoft software products and licenses; to authorize the expenditure of $295,000.00 or so much as may be needed from the information services fund; and to declare emergency ($295,000.00)
Body
WHEREAS, this ordinance authorizes the Director of Finance and Management to establish a purchase order, for the Department of Technology, for the purchase of Microsoft software products and licenses; and
WHEREAS, the current and updated versions allow much more effective use of the capabilities provided by Microsoft software products and licenses; and
WHEREAS, a bid state term contract (0A02011) is available for the city's use with Software House International for the software license purchase; and
WHEREAS, funding is available for this purchase within the Department of Technology's 2006 information services fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it has an immediate need to encumber funds to purchase current and upgraded Microsoft products and licenses from Software House International (SHI) to maintain crucial city operations, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and hereby is authorized to establish a purchase with Software House International for the purchase of Microsoft products and licenses through the bid state term contract 0A02011.
SECTION 2. That the expenditure of $295,000.00 or so much as may be needed be and hereby is authorized within the information services fund to pay the cost thereof as follows:
Division: 47-02|Fund: 514|Subfund: 001|OCA: 472411 | Object level one: 03| Object level three code: 3358| Amount: $250,000.00| End User Computing
Division: 47-01|Fund: 514|Subfund: 010|OCA: 500147| Object level one: 03| Object level three code: 2224| Amount: $45,000.00| Health
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.