Explanation
BACKGROUND: This legislation authorizes the Director of Public Safety to accept a grant from the Ohio Attorney General for the reimbursement of purchases associated with the 2023-2024 Ohio Law Enforcement Body Armor Program. This grant will allow for the purchase of EMS ballistic/bulletproof vests and associated equipment on behalf of the Division of Fire.
This legislation also authorizes the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement(s). The Fire Division has a need to purchase EMS ballistic vests from the existing UTC with HighCom Armor Solutions, INC. Ballistic vests are a critical safety component for members of the Division of Fire, who will often accompany the Division of Police’s SWAT unit into high-risk situations where they stand ready to offer immediate aid to suspects and victims alike.
Bid Information: Universal Term Contract - PA006780 (exp. 03/31/2026)
Contract Compliance: HighCom Armor Solutions, INC. #943266279 ~ Vendor 025243 ~ SOS Entity # 1783611
Emergency Designation: Emergency action is requested to make funding immediately available to expend prior to the expiration of the grant period.
FISCAL IMPACT: This ordinance authorizes the acceptance, appropriation of $40,000.00 in General Government Grant Fund and expenditure of $39,938.40 from the General Government Grant Fund. The Grant award is for $40,000.00 and requires a 25% cash match, which has been encumbered on PO494082 using the General Operating Fund.
Title
To authorize and direct the Director of Public Safety to accept a grant from the Ohio Attorney General for the reimbursement of purchases associated with the 2023-2024 Ohio Law Enforcement Body Armor Program, on behalf of the Division of Fire, in the amount of $40,000.00; to authorize and direct the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement(s) for personal safety supplies with HighCom Armor Solutions, INC.; to authorize the expenditure of $39,938.40, from the General Government Grant Fund; and to declare an emergency. ($40,000.00)
Body
WHEREAS, this ordinance authorizes the Director of Public Safety to accept a grant on behalf of the Division of Fire from the State of Ohio Attorney General for the purchase of EMS ballistic vests; and,
WHEREAS, this ordinance authorizes the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement;
WHEREAS, a Universal Term Contract established by the Purchasing Office with HighCom Armor Solutions, INC. exists for these purchases; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to authorize the Director of Public Safety to accept a grant from the Ohio Attorney General for the purchase of EMS ballistic vests, and to authorize the Director of Finance and Management to associate all budget reservations associated with this ordinance for the Universal Term Contract and Purchase Agreement for said EMS ballistic vests for the Fire Division, to make funding immediately available to expend prior to the expiration of the grant period, all for the immediate preservation of the public health, peace, property, safety, and welfare; and now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to accept a grant from the Ohio Attorney General in the amount of $40,000.00 for the reimbursement of purchases associated with the 2023-2024 Ohio Law Enforcement Body Armor Program.
SECTION 2. That the Director of Finance and Management be and is hereby authorized and directed to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement(s) for EMS ballistic vests with HighCom Armor Solutions, INC. for the Division of Fire.
SECTION 3. That the appropriation of $40,000.00 and the expenditure of $39,938.40, or so much thereof as may be necessary for the purchase of personal safety supplies for the Division of Fire, be and is hereby authorized from the General Government Grant Fund ($39,938.40), per the accounting codes in the attachment to this ordinance.
SECTION 4. That the monies appropriated in the foregoing Section 3 shall be paid upon order of the City Department named above; and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That at the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.