Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to associate all General Budget reservations resulting from this ordinance with the following Universal Term Contract Purchase Agreements listed below for Bill Presentment Services for the Department of Public Utilities Call Center.
UNIVERSAL TERM CONTRACT PURCHASE AGREEMENTS:
Bill Presentment Services
Supplier: Level One LLC Vendor# 001000, (MAJ) expires 11/19/23.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Fiscal Impact: $1,170,000.00 is budgeted in object class 03 Services and needed for this purchase.
$1,292,511.65 was spent in 2023
$1,138,789.13 was spent in 2022
EMERGENCY DESIGNATION: The Department of Public Utilities respectfully requests this legislation be considered as an emergency to allow the continuation of services and to pay invoices in a timely manner. This contract is critical to our operations and further delays would cause a disruption of services that are needed for the processing of the utility payments and maintain revenues.
Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of Bill Presentment Services with Level One, LLC. for the Division of Power, the Division of Water and the Division of Sewerage and Drainage; and to authorize the expenditure of $1,170,000.00 from the Power Operating Fund, Water Operating Fund, Sewer Operating Fund and Stormwater Operating Fund; and to declare an emergency. ($1,170,000.00)
Body
WHEREAS, the Purchasing Office established Universal Term Contracts for the purchase of Bill Payment Services; and
WHEREAS, the expenditure of $1,170,000.00 or so much thereof is needed for the purchase of the Bill Presentment Services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director of Finance and Management to associate all general budget reservations resulting from this ordinance with the appropriate current and pending Universal Term Contract Purchase Agreements for the Bill Presentment Services for the Department of Public Utilities to continue to provide services for the utility payment processing for the rate payers of Columbus and surrounding communities without delay and to allow the continuation of services to avoid a disruption of services that are needed for the processing of the utility payments and maintain revenues, all for the immediate preservation of the public health, peace, property, safety and welfare; and now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of Bill Presentment Services for the Division of Power, the Division of Water and the Division of Sewerage and Drainage.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $1,170,000.00, or so much thereof as may be needed, is hereby authorized in Fund 6300 (Power Operating), Fund 6000 (Water Operating), Fund 6100 (Sewerage Operating), and Fund 6200 (Stormwater Operating) in object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.