Explanation
This legislation authorizes the Public Service Director to enter into a contract with American Pavements, Incorporated, in an amount up to $459,191.28 for the Slurry Seal 2005 Improvement project and to pay associated construction inspection costs up to $36,735.30 for the Transportation Division. This improvement details the application of type two asphalt emulsion slurry seal to residential streets in order to extend pavement life. The estimated Notice to Proceed date is July 15, 2005. The contractor has been given 120 days to complete the construction of the project. The project was let by the Transportation Division and was advertised in the City Bulletin, Dodge Reports and by the Builders Exchange. Two bidders/suppliers were solicited (two majority, zero minority) and two bids were received (two majority, zero minority) and tabulated on May 27, 2005, as follows:
Vendor / Amount Bid
American Pavements, Incorporated / $459,191.28
Strawser, Incorporated / $484,599.04
It is recommended that award of the contract be made to American Pavements, Incorporated, contract compliance #31-1409601 (expires January 29, 2006), as the lowest, best, most responsive, and most responsible bidder.
Fiscal Impact: This expenditure is budgeted within the Transportation Division's 2004 Capital Improvement Budget in the 1995, 1999 Voted Streets and Highways Fund in the Resurfacing project. This ordinance transfers $495,911.32 between projects within this Fund as required. The existing balance within the Resurfacing project (before this transfer) is $15.26.
Emergency action is requested to allow the contractor to commence work by the July 15, 2005, Notice to Proceed date and to assure completion of the contract this construction season.
Title
To authorize the City Auditor to transfer $495,911.32 between projects within the 1995, 1999 Voted Streets and Highways Fund; to authorize the Public Service Director to enter into a contract for the Transportation Division with American Pavements, Incorporated, for construction of the Slurry Seal 2005 Improvement project; to authorize the expenditure of $495,926.58 from the 1995, 1999 Voted Streets and Highways Fund for the Transportation Division, and to declare an emergency. ($495,926.58)
Body
WHEREAS, bids were received on May 26, 2005, and tabulated on May 27, 2005, for the Slurry Seal 2005 project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, it is necessary to authorize the transfer of funds between projects for this project to proceed; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that the contract should be awarded immediately so that the work may proceed without delay, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and hereby is authorized to transfer of $495,911.32 between projects within Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, as follows:
TRANSFER FROM:
Project Number / Project / Object Level 01/03 Codes / OCA Code / Amount
530010 / Krumm Park / 06/6600 / 644385 / $149,497.50
530021 / Urban Infrastructure / 06/6600 / 644385 / $51,447.33
530302 / Affordable Housing / 06/6600 / 644385 / $16,200.00
530303 / Columbus Housing Initiative / 06/6600 / 644385 / $17.00
530801 / Downtown Streetscape Improvements / 06/6600 / 644385 / $138,006.00
540008 / Sign Upgradings/Streetname Signs / 06/6600 / 644385 / $8.62
590127 / Spring Sandusky Interchange - OTMP / 06/6600 / 644385 / $140,734.87
Total Transfer From: $495,911.32
TRANSFER TO:
Project Number / Project / Object Level 01/03 Codes / OCA Code / Amount
530282 / Resurfacing / 06/6631/ 644385 / $495,911.32
Total Transfer To: $495,911.32
SECTION 2. That the Public Service Director be and is hereby authorized to enter into a contract with American Pavements, Incorporated, 7475 Montgomery Drive, Plain City, Ohio 43064 for the construction of Slurry Seal 2005 Improvement project in the amount of $459,191.28, for the Transportation Division in accordance with the specifications and plans on file in the office of the Public Service Director, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $36,735.30.
SECTION 3. That for the purpose of paying the cost of the contract and inspection the sum of $495,926.58, or so much thereof as may be needed, be and hereby is authorized to be expended from Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6631, OCA Code 644385 and project 530282.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.