Explanation
BACKGROUND: The Board of Health currently occupies a clinic at 1390 Cleveland Avenue to accommodate the Women's Health program in the City's Linden area. The lease was approved and authorized by City Council Ordinance No. 0824-2007 in July 2007, for a one year lease term. The lease also provides for two automatic renewal options, subject to annual appropriation of funds by City Council. This ordinance authorizes the expenditure of funds for the first renewal option of the lease with the Central Ohio Transit Authority (Contract Compliance No. 310800546) for the use of 2,504 square feet of clinic space at 1390 Cleveland Avenue. This is within the program's target population. The cost of the lease is $15.25 per square foot, which includes utility, janitorial, security, maintenance, repair and tax costs. This lease term is for the period of July 1, 2008 through June 30, 2009. The Board of Health has the option to terminate the lease at the end of this period or any other additional terms remaining thereafter.
Emergency action is requested in order to avoid any delays in payments of this lease.
FISCAL IMPACT: Funding for this contract is included in the 2008 budget for the Health Special Revenue Fund. The cost is $15.25 per square foot, for a total cost of $38,186.
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Board of Health, to renew the lease with the Central Ohio Transit Authority for 2,504 square feet at 1390 Cleveland Avenue; to authorize the expenditure of funds for payment of rent for the first of two renewal options of a lease agreement with the Central Ohio Transit Authority for clinic space for the Health Department's Women's Health Program, the total expenditure to be $38,186 from the Health Special Revenue Fund; and to declare an emergency. ($38,186)
Body
WHEREAS, the Board of Health has a need to continue operating the clinic space for the Women's Health Program; and,
WHEREAS, the Board of Health is occupying space at 1390 Cleveland Avenue for the Women's Health Program pursuant to an existing lease with the Central Ohio Transit Authority; and,
WHEREAS, under the terms of the lease agreement, the City has the option to renew the lease for two consecutive one year terms, the first of which will commence on July 1, 2008; and,
WHEREAS, an emergency exists in the usual daily operation of the Health Department in that it is immediately necessary to approve the expenditure of funds for lease payments for the clinic space for the immediate preservation of the public health, peace, property, safety and welfare, and to avoid any delays in payments of this lease; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management, on behalf of the Board of Health, be and hereby is authorized to renew the lease with the Central Ohio Transit Authority for 2,904 square feet of clinic space for the period of July 1, 2008 through June 30, 2009; and to expend funds for lease payments for the first of two renewal terms of this lease agreement.
SECTION 2. That the terms and conditions of the lease are as stated in the Lease Agreement approved by the Real Estate Division, City Attorney's Office, and includes the following:
a) The lease renewal/extension shall be effective for a one (1) year term commencing on July 1, 2008 and terminating on June 30, 2009, subject to renewal/extension as provided within the lease agreement.
b) All rents are subject to the yearly appropriation of the rental funds by the Columbus City Council.
c) Subject to Columbus City Council appropriation of additional funding necessary for rent payments, the lease agreement provides that Lessee may renew/extend the lease agreement, under the same terms and conditions, for one (1) additional one (1) year term.
SECTION 3. That to pay the costs of said contract, the expenditure of $38,186 is hereby authorized from the Health Special Revenue Fund, Fund No. 250, Department of Health, Department No. 50-01, Object Level One 03, Object Level Three 3301, OCA No. 502047.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.