Explanation
BACKGROUND: The Board of Health has been awarded a grant from the Ohio Department of Health to fund the Women, Infants and Children (WIC) Program for the period of October 1, 2015 through September 30, 2016. The grant funds awarded will provide for a janitorial service contract for an amount not to exceed $34,020.00. Solicitation SA006009 was bid of the City’s vendor services website. An evaluation of all bids received was performed and it was determined that Christine’s Cleaning Services was the lowest, most responsive and responsible bidder. The contract compliance number for Christine’s Cleaning Services is 35-2516392. Christine’s Cleaning Service is contract compliant through April 20, 2017.
This ordinance is submitted as an emergency to avoid any delays in receiving these needed services.
FISCAL IMPACT: The WIC Program is entirely funded by the Ohio Department of Health. This program does not generate any revenue or require a City match. This ordinance is contingent on the passage of Ordinance No. 2318-2015 that authorizes the acceptance and appropriation of $6,458,221.00 for the 2015-2016 WIC Grant Program.
Title
To authorize and direct the Board of Health to enter into a contract with Christine’s Cleaning Services for janitorial services at five WIC offices from October 1, 2015 through September 30, 2016; to authorize a total expenditure of $34,020.00 from the Health Department Grants Fund; and to declare an emergency. ($34,020.00)
Body
WHEREAS, Columbus Public Health WIC Program is in need of janitorial services at five WIC offices; and,
WHEREAS, solicitation SA006009 was bid on the City’s vendor services website; and,
WHEREAS, an evaluation of all bids received was performed and it was determined that Christine’s Cleaning Services was the lowest, most responsive and responsible bidder.
WHEREAS, this ordinance is submitted as an emergency so as to avoid delays in receiving these needed services; and,
WHEREAS, an emergency exists in the usual daily operation of the Health Department in that it is immediately necessary to contract with Christine’s Cleaning Services to avoid any delays in receiving janitorial services for the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized and directed to enter into a contract with Christine’s Cleaning Services for janitorial services at five WIC offices for the period of October 1, 2015 through September 30, 2016, in an amount not to exceed $34,020.00.
SECTION 2. That from the contract stated above, the sum of $34,020.00 is hereby authorized to be expended from the Health Department Grants Fund, Fund No. 251, Grant No. 501542, Division No. 50-01, OCA Code 501542, Object Level One 03, Object Level Three 3396.
SECTION 3. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 4. Funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.