Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to modify an existing contract for Construction Services for the Division of Sewerage and Drainage, in order to provide scheduled additional monies necessary for services to continue to be provided to the Division.
B. Contract History. The existing contract was bid on July 22, 1998. A contract was authorized by Ordinance No. 2786-98, passed November 9, 1998, and was executed December 31, 1998. The bid documents contemplated incremental funding of a multi-year contract. It is now proposed to modify the contract with T&Y Construction, Inc., to provide funds to continue services, under the City's option.
C. Contract Compliance No.: 311093858.
D. Type of Business Enterprise: MBE.
E. Emergency Designation: Emergency designation is not requested.
2. FISCAL IMPACT:
A. Budget Information: Funds for this contract were budgeted in the amount of $400,000.00 for FY2003. A previous modification to this contract in the amount of $153,998.00 was passed earlier this year.
B. Contract Modification Information Pursuant to Section 329.13, CCC:
1) Amount of Additional Funds - This Modification: $145,471.20
2) Why the Need for additional Work Could Not Be Foreseen: The need for contract continuance via modification to provide incremental funding was foreseen, and is included in the original procurement's specifications.
3) Why Other Procurement Processes Would Not Be In the City's Best Interest: This modification is deemed the most feasible and reasonable means of continuing to provide needed services.
4) How the Cost of the Modification Was Determined: The cost of the Modification to the contract was based upon the contractor's current pricing structure, as verified by City staff. The existing contract provides for this mechanism.
5) Historical Data: Amounts appropriated for these services in prior years are:
FY2002 $217,298
FY2001 35,000
FY2000 100,000
Title
To authorize the Director of Public Utilities to modify the contract with T&Y Construction, Inc., for Construction Services for the Division of Sewerage and Drainage; and to authorize the expenditure of $145,471.20. ($145,471.20)
Body
WHEREAS, Ordinance No. 2786-98, passed November 9, 1998, authorized the Director of Public Utilities to enter into contract for Construction Services with T&Y Construction, Inc., for facilities of the Division of Sewerage and Drainage; and,
WHEREAS, this contract was previously modified pursuant to Ordinance No. 2108-99, passed September 13, 1999; Ordinance No. 2741-99, passed November 22, 1999; Ordinance No. 1316-00, passed June 6, 2000; Ordinance No. 1135-01, passed July 16, 2001; Ordinance No. 1305-02, passed July 29, 2002; and Ordinance No. 0062-03, passed February 3, 2003; and,
WHEREAS, it is immediately necessary to authorize the Director of Public Utilities to modify the existing contract with T&Y Construction, Inc., in order to provide for continuation of Construction Services; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to modify Contract CT20052 with T&Y Construction, Inc., P.O. Box 7019, Columbus OH 43205, in order to continue and extend services under Contract CT20052, in accordance with the terms and conditions as shown on the Modification on file in the office of the Division of Sewerage and Drainage.
Section 2. That the expenditure of $145,471.20, or as much thereof as may be needed, is hereby authorized from Sewerage System Operating Fund 650, Department 60-05, to pay the cost of the modification to Contract CT20052, as follows:
OCA Code Object Level 3 Amount
605030 3374 $145,471.20
Section 3. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.