Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into agreement with and provide additional funding to the Ohio Department of Transportation (ODOT) for that portion of IR 70 lying within the corporate limits of the City of Columbus, more particularly described as follows: project consists of improvements to Mound Street and 18th Street, construction of Ramp P2, lowering of Ramp X and connection of IR 70 westbound and Ramp P2, construction of bridges (Ramp P2 and IR 71) and (18th Street over IR 70 and associated retaining walls, lying within the City of Columbus (FRA-70-15.25, PID 94271). Construction is anticipated to begin in July 2013, and be completed in October 2014.
Ordinance 0861-2013 authorized the Director of Public Service to provide funds to ODOT prior to ODOT opening bids and if additional funds were needed after the bid opening, the Director of Public Service would seek Council approval for the additional funds. ODOT opened bids in May 2013 and additional City funding is needed to proceed with the project.
2. FISCAL IMPACT
The additional funding needed for the Department of Public Service's portion of the project is $1,119,984.00. The total amount the City is contributing through the Department of Public Service is $2,420,294.00 ($1,300,310.00 (Ord. 0681-2013) plus $1,119,984.00 (authorized by this ordinance). A transfer of cash and authority is necessary for this project and will be reimbursed after the 2013 Bond Sale.
3. EMERGENCY DESIGNATION
Emergency action is requested in order to meet ODOT's construction schedule.
Title
To amend the 2013 Capital Improvement Budget, to authorize the City Auditor to transfer cash and appropriation between projects within the Streets & Highways Bond Fund; to allow the Director of Public Service to enter into agreement with the Ohio Department of Transportation for ODOT's Interstates70/71 East Interchange - Phase 2C project (FRA-70-15.25, PID 94271); to authorize the expenditure of $1,119,984.00 from the Streets & Highways Bond fund; and to declare an emergency. ($1,119,984.00)
Body
WHEREAS, the City has partnered with the Ohio Department of Transportation in order to construct improvements on IR 70 at 18th Street and Mound Street (FRA-70-15.25 (PID 94271)); and
WHEREAS, the Ohio Department of Transportation has advertised for construction services and additional Department of Public Service funding is needed; and
WHEREAS, it is necessary to enter into agreement and provide this funding to ODOT; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, in that it is necessary to provide funding at the earliest possible time to ODOT to maintain the project schedule thereby preserving the public health, peace, property, safety and welfare; now, therefore; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 440005-100008 / UIRF - High Street/Clintonville (Voted Carryover) / $409,977.00 / ($361,659.00) / $48,318.00
704 / 440104-100007 / Roadway Improvements - Creative Campus (Voted Carryover) / $378,325.00 / ($378,325.00) / $0.00
704 / 530060-100000 / Neil Ave. Area Improvements (Voted Carryover) / $380,000.00 / ($380,000.00) / $0.00
704 / 530161-100097 Roadway Improvements - I-70/71 East Interchange - Phase 2C (Voted Carryover) / $2,879,812.00 / $1,119,984.00 / $3,999,796.00
704 / 440005-100008 / UIRF - High Street/Clintonville (Voted 2008) / $0.00 / $361,659.00.00 / $361,659.00.00
704 / 440104-100007 / Roadway Improvements - Creative Campus (Voted 2008) / $983,069.00 / $378,325.00 / $1,361,394.00
704 / 530060-100000 / Neil Ave. Area Improvements (Voted 2008) / $80,000.00 / $380,000.00 / $460,000.00
704 / 530161-100097 Roadway Improvements - I-70/71 East Interchange - Phase 2C (Voted 2008) / $3,227,845.00 / ($1,119,984.00) / $2,107,861.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440005-100008 / UIRF - High Street/Clintonville / 06-6600 / 740508 / $361,659.00
704 / 440104-100007 / Roadway Improvements - Creative Campus / 06-6600 / 741047 / $378,325.00
704 / 530060-100000 / Neil Ave. Area Improvements / 06-6600 / 591260 / $380,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100097 Roadway Improvements - I-70/71 East Interchange - Phase 2C / 06-6600 / 746197 / $1,119,984.00
SECTION 3. That the Director of Public Service is authorized to enter into agreement with the Ohio Department of Transportation and provide additional funding in the amount of $1,119,984.00 in order to construct improvements on IR 70 at 18th Street and Mound Street (FRA-70-15.25 (PID 94271).
SECTION 4. That for the purpose of providing the local match to ODOT for this project, the sum of $1,119,984.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets & Highways G.O. Bond Fund, No. 704 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100097 Roadway Improvements - I-70/71 East Interchange - Phase 2C / 06-6631 / 746197 / $1,119,984.00.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.