Explanation
Background: This legislation is for the option to establish one (1) Universal Term Contract for the purchase of S::Can Parts for the Division of Water. The term of the proposed option contract is through March 31, 2017. The contract may be extended for one (1) additional year, subject to mutual agreement by both parties in accordance with formal bid SA005952. The Purchasing Office opened formal bids on July 30, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bid section of the City Code (Solicitation SA005952). Eighty-Three (83) bids were solicited: (MBR: 1, M1A: 2, F1: 2). One (1) bid was received (MAJ).
The Purchasing Office is recommending award to the only responsive, responsible, and best bidder as follows:
S::Can Measuring Systems, LLC; CC#204926470, expires 7/21/2017
Total Estimated Annual Expenditure: $70,000.00
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as 30-day legislation.
Fiscal Impact: Funding to establish this option contract is from the General Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into one (1) contract for the option to purchase S::Can Parts for the Division of Water with S::Can Measuring Systems, LLC; to authorize the expenditure of one dollar ($1.00) to establish the contract from the General Fund. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on July 30, 2015 and selected the only responsive, responsible, and best bidder; and
WHEREAS, S::Can Parts are used by the Division of Water Quality Assurance Laboratory in the remote water quality monitoring network in the source water as well as the finished water distribution system; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contract for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, it has become necessary in the usual daily operation if the Department of Public Utilities to authorize the Finance and Management Directo to enter into a contract for the option to purchase parts with S::Can Measuring Systems, LLC; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase S::Can Parts in accordance with Solicitation No. SA005952 for the term expiring March 31, 2017, with the option to extend for one (1) additional year based on mutual agreement by both parties, as follows:
S::Can Measuring Systems, LLC, All items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the General Fund, Organization Level: 45-01, Fund 10, OCA: 450047, Object Level 3: 2270 to pay the cost thereof.
SECTION 3. This ordinance shall take effect and be in force from the earliest period provided by law.