Explanation
Background: This legislation authorizes the Public Service Director to enter into a contract for the Facilities Management Division with KNS Services, Inc. for an upgrade of the security video recording system. Currently, the Facilities Management Division uses an analog video recording system in its security operations. The new system will be a Digital Video Recording (DVR) system. A DVR system records building activity in digital quality and allows security staff to quickly access video for any potential problems. This is an improvement over analog cassettes that lose video quality when used repeatedly and must be rewound to the appropriate spot on the tape. It can take lengthy amounts of time to locate the correct spot on the tape.
Formal proposals were solicited on November 15, 2004. Four firms submitted proposals on November 30, 2004 as follows: (0 MBE, 0 FBE).
Northwest Ohio Security Systems $62,294.25
SimplexGrinnell $68,350.00
KNS Services, Inc. $73,942.00
Security Corporation $73,949.00
It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, KNS Services, Inc. The bids submitted by Northwest Ohio Security Systems and SimplexGrinnell were disqualified by the City Attorney. Both failed to complete necessary proposal bond information.
Emergency action is requested so that work may begin as quickly as possible to increase security at important City-owned buildings.
Fiscal Impact: The Facilities Management Division budgeted $250,000 in the 2004 Capital Improvement Budget for the completion of security upgrades. The cost of this contract is $73,942.000. Previously, a professional services contract was entered into in the amount of $4,800.00. A contract for the final stage of security upgrades will be bid in the future. KNS Services, Inc. Contract Compliance Number 31-1460200, exp. 11/03/2006.
Title
To authorize the Public Service Director to enter into contract for the Facilities Management Division with KNS Services, Inc.in order to renovate the security video recording system, to authorize the expenditure of $73,942.00 from the Facilities Management Capital Improvement Fund, and to declare an emergency. ($73,942.00).
Body
WHEREAS, the security video recording system used by the Facilities Management Division is outdated, and
WHEREAS, it is necessary to contract with a company in order to install a digital video recording system for City-owned buildings using the latest and best technology, and
WHEREAS, the Facilities Management Division recommends KNS Services, Inc. as the most responsive and responsible bidder, and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Facilities Management Division, in that it is immediately necessary to authorize the Public Service Director to contract with KNS Services, Inc. for the installation of a security digital video recording system at various City-owned buildings, so that there is no delay in this project, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director is hereby authorized to contract with KNS Services, Inc. for the installation of security digital video recording system at various City-owned buildings.
SECTION 2. That the expenditure of $73,942.00 or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 59-07
Fund: 733
Project: 570030
OCA Code: 643437
Object Level 1: 06
Object Level 3: 6601
Amount: $73,942.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.