Explanation
Background: This ordinance authorizes the various fiscal actions needed as a result of an emergency expenditure executed for renovations to the pump house roof in Bicentennial Park and modify the contract with JB Roofing for such work.
Per the attached Mayor’s Emergency Letter and accompanying commitment to draft this ordinance, there is a need to appropriate, transfer, and amend the Capital Improvement Budget as a result of this emergency.
The pump house building directly adjacent to the Scioto Mile Fountain in Bicentennial Park is in need of emergency roof renovations. Due to a lead time of up to ten weeks for materials, it was necessary to authorize the associated expenditures so that the materials can be ordered immediately, allowing time for the work to be completed before the summer season and multiple high profile events. The structure in need of repair houses public restrooms and the pump house for the fountain. It is connected to the Milestone 229 restaurant and is highly visible to the public. Aside from the regular day to day use of the fountain and the extensive programming in this area, notable summer events include the American Society of Association Executives Annual Meeting, Jazz and Rib Fest, and Rhythm on the River. Emergency repairs will keep the impact to customers, events, and programming to a minimum.
Benefits to the Public: This emergency repair will benefit the community by helping to ensure that the facility is safe, accessible, and user friendly.
Community Input Issues: The community has expressed the desire for well-kept and updated facilities through public workshops, social media, and direct contact with City staff.
Area(s) Affected: The entire City of Columbus is affected by these renovations as this is an event space used for large public events.
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by helping to ensure that facilities remain safe, updated, and user friendly.
Emergency Justification: An emergency is being requested in order to have the various fiscal actions needed as a result of this emergency expenditure fully executed.
Fiscal Impact: The expenditure of $257,107.00 has been executed from the Recreation and Parks Permanent Improvement Fund 7747 to meet the financial obligations of these emergency renovations.
Title
To authorize the various fiscal actions, including appropriation, transfer and amendment of the Capital Improvement Budget, as needed as a result of an emergency expenditure executed for renovations to the pump house roof in Bicentennial Park; to authorize the Director of the Recreation and Parks Department to modify the contract with JB Roofing; and to declare an emergency. ($257,107.00)
Body
WHEREAS, it is necessary to authorize the various fiscal actions, including appropriation, transfer and amendment of the Capital Improvement Budget, as needed as a result of an emergency expenditure executed for repairs to the pump house roof in Bicentennial Park; and
WHEREAS, it is necessarya to authorize the Director of the Recreation and Parks Department to modify the contract with JB Roofing for the emergency repairs; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to modify the contract with JB Roofing and to have the various fiscal actions needed as a result of this emergency expenditure, all for the preservation of the public health, safety and welfare; and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department is authorized to modify the contract with JB Roofing for repairs to the pump house roof at Bicentennial Park necessitating an emergency expenditure of funds, per the attached letters.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 4. That the appropriation of $109,948.51 is authorized within the Recreation and Parks Permanent Improvement Fund 7747 per the accounting codes in the attachment to this ordinance.
SECTION 5. That the 2018 Capital Improvements Budget Ordinance 1010-2018 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7747; P747999-100000; Unallocated Balance Fund 7747 (Carryover) / $129,852 / ($109,949) / $19,903
Fund 7747; P510035-100000; Facility Renovations (Carryover) / $0 / $109,949 / $109,949
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.