Explanation
Background:
Bids were received by the Recreation and Parks Department on Dec. 1, 2011 for the Playground Improvements at Various Sites 2011 Project as follows:
Status Base Bid Amount
M&D Blacktop MAJ $243,000
Builderscape MAJ $292,134
Project work consists of the following base bid and alternate:
Base Bid - Supply and installation of play equipment, supply and installation of wood safety surfacing, repair of rubberized safety surfacing, supply and installation of concrete footings, supply and installation of asphalt walkway, supply and installation of site furnishings, demolition and removal of play equipment, repair of play equipment, purchase of spare parts, supply and installation of plant material, supply and installation of drainage system and connections, and any other such materials and services necessary to complete the project in accordance with intentions of the drawings and specifications.
Alt #1 - Supply and installation of drainage and connections, and the addition of eight-inch depth of wood safety surfacing on existing play area at Hilliard Green Park.
This ordinance will authorize the transfer of $233,000 within the voted Recreation and Parks Bond Fund No. 702, and to amend the 2011 Capital Improvements Budget to allow for funding to be in proper project details this legislation.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing, for the Playground Improvements at Various Sites 2011 Project; to authorize the transfer of $233,000 within the Recreation and Parks Bond Fund 702; to amend the 2011 Capital Improvements Budget; to authorize the expenditure of $243,000.00 and a contingency of $30,000.00 for a total of $273,000.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($273,000.00)
Body
WHEREAS, funds are being moved to alternate projects within Fund 702 to establish correct funding project detail location for playground project; and
WHEREAS, the 2011 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Funds 702; and
WHEREAS, bids were received by the Recreation and Parks Department on Dec. 1, 2011 for the Playground Improvements at Various Sites 2011 project, and the contract will be awarded to Pavement Protectors, Inc., dba M&D Blacktop Sealing, as the lowest and best responsive bidder; and
WHEREAS, an emergency exists in the usual operation of the Recreation and Parks Department that it is immediately necessary to enter into said contract so that work can begin and the project completed by spring 2012; NOW THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing, for the Playground Improvements at Various Sites 2011 Project in accordance with plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the City Auditor is hereby authorized to transfer $243,000 within the voted Recreation and Parks Bond Fund No. 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510017-100000 721700 6621 $233,000.00
TO:
Project OCA Code Object Level 3 Amount
510017-100061 721761 6621 $15,000.00
510017-100093 721793 6621 $45,000.00
510017-100110 717110 6621 $3,500.00
510017-100129 717129 6621 $5,000.00
510017-100165 717165 6621 $5,000.00
510017-100168 717168 6621 $5,000.00
510017-100194 717194 6621 $10,000.00
510017-100208 717208 6621 $50,000.00
510017-100235 717235 6621 $15,000.00
510017-100268 717268 6621 $4,000.00
510017-100292 717292 6621 $25,000.00
510017-100306 717306 6621 $30,000.00
510017-100307 717307 6621 $8,000.00
510017-100321 717321 6621 $2,500.00
510017-100375 717375 6621 $2,500.00
510017-100381 717381 6621 $5,000.00
510017-100446 717446 6621 $2,500.00
$233,000
SECTION 3. That the 2011 Capital Improvements Budget Ord. # 0266-2011 is hereby amended as follows in order to provide sufficient budget authority for this legislation .
CURRENT:
Fund 702; Project 510017-100000/Park and Play/ $1,069,095/ (Voted debt sit supported)
Fund 702; Project 510017-100061/Beatty/ $0/ (Voted debt sit supported)
Fund 702; Project 510017-100093/Chaseland/ $0/ (Voted debt sit supported)
Fund 702; Project 510017-100110/Cooke/ $0/ (Voted debt sit supported)
Fund 702; Project 510017-100129/Dodge/ $0/ (Voted debt sit supported)
Fund 702; Project 510017-100165/Goodale/ $0/ (Voted debt sit supported)
Fund 702; Project 510017-100168/Green Countrie/ $0/ (Voted debt sit supported)
Fund 702; Project 510017-100194/Hilliard Green/ $0/ (Voted debt sit supported)
Fund 702; Project 510017-100208/Independence/ $0/ (Voted debt sit supported)
Fund 702; Project 510017-100235/Lazelle Woods/ $0/ (Voted debt sit supported)
Fund 702; Project 510017-100268/Millbrook/ $0/ (Voted debt sit supported)
Fund 702; Project 510017-100292/Olde Sawmill/ $0/ (Voted debt sit supported)
Fund 702; Project 510017-100306/Pingue/ $0/ (Voted debt sit supported)
Fund 702; Project 510017-100307/Portman/ $0/ (Voted debt sit supported)
Fund 702; Project 510017-100321/Rhodes/ $0/ (Voted debt sit supported)
Fund 702; Project 510017-100375/Sullivant Gardens/ $0/ (Voted debt sit supported)
Fund 702; Project 510017-100381/Thompson/ $0/ (Voted debt sit supported)
Fund 702; Project 510017-100446/Woodward/ $0/ (Voted debt sit supported)
AMENDED TO:
Fund 702; Project 510017-100000/Park and Play / $836,095 / (Voted debt sit supported)
Fund 702; Project 510017-100061/Beatty/ $15,000/ (Voted debt sit supported)
Fund 702; Project 510017-100093/Chaseland/ $45,000/ (Voted debt sit supported)
Fund 702; Project 510017-100110/Cooke/ $3,500/ (Voted debt sit supported)
Fund 702; Project 510017-100129/Dodge/ $5,000/ (Voted debt sit supported)
Fund 702; Project 510017-100165/Goodale/ $5,000/ (Voted debt sit supported)
Fund 702; Project 510017-100168/Green Countrie/ $5,000/ (Voted debt sit supported)
Fund 702; Project 510017-100194/Hilliard Green/ $10,000/ (Voted debt sit supported)
Fund 702; Project 510017-100208/Independence/ $50,000/ (Voted debt sit supported)
Fund 702; Project 510017-100235/Lazelle Woods/ $15,000/ (Voted debt sit supported)
Fund 702; Project 510017-100268/Millbrook/ $4,000/ (Voted debt sit supported)
Fund 702; Project 510017-100292/Olde Sawmill/ $25,000/ (Voted debt sit supported)
Fund 702; Project 510017-100306/Pingue/ $30,000/ (Voted debt sit supported)
Fund 702; Project 510017-100307/Portman/ $8,000/ (Voted debt sit supported)
Fund 702; Project 510017-100321/Rhodes/ $2,500/ (Voted debt sit supported)
Fund 702; Project 510017-100375/Sullivant Gardens/ $2,500/ (Voted debt sit supported)
Fund 702; Project 510017-100381/Thompson/ $5,000/ (Voted debt sit supported)
Fund 702; Project 510017-100446/Woodward/ $2,500/ (Voted debt sit supported)
SECTION 4. That the expenditure of $273,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702 as follows:
Project OCA Code Object Level 3 Amount
510017-100061 721761 6621 $15,000.00
510017-100093 721793 6621 $45,000.00
510017-100110 717110 6621 $3,500.00
510017-100129 717129 6621 $5,000.00
510017-100165 717165 6621 $5,000.00
510017-100168 717168 6621 $5,000.00
510017-100194 717194 6621 $10,000.00
510017-100208 717208 6621 $50,000.00
510017-100235 717235 6621 $15,000.00
510017-100268 717268 6621 $4,000.00
510017-100292 717292 6621 $25,000.00
510017-100306 717306 6621 $30,000.00
510017-100307 717307 6621 $8,000.00
510017-100321 717321 6621 $2,500.00
510017-100375 717375 6621 $2,500.00
510017-100381 717381 6621 $5,000.00
510017-100446 717446 6621 $2,500.00
510017-100000 721700 6621 $40,000.00
$273,000.00
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.