Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to make payment to George J. Igel & Co., Inc. for services rendered during the Arterial Street Rehabilitation - Alum Creek Drive Phase B/SR104 - Williams Road project, located within the Far South Community Planning Area.
The Arterial Street Rehabilitation - Alum Creek Drive Phase B/SR104 - Williams Road project was awarded to George J. Igel & Co., Inc. through the bid process and approved by City Council with Ordinance 0997-2012. The project encompassed the widening and reconstruction of approximately 2.07 miles of Alum Creek Drive from SR104 to Williams Road; the addition of curb and gutter, a closed drainage system and street lighting, the widening and reconstruction of 850 feet of Watkins Road; the addition of 4 miles of 8 foot wide shared use path/sidewalk on both sides of Alum Creek Drive; and the construction or reconstruction of handicap ramps at appropriate locations including intersections, service drives and driveways.
Under the terms of that agreement, the contractor is entitled to a bonus if the landscaping elements installed as part of the project survived a predetermined establishment period. The Department of Public Service also has agreed to reimburse George J. Igel & Co., Inc. for costs associated with replacing two detector loops damaged during milling operations on Williams Roads.
2. CONTRACT COMPLIANCE
The contract compliance number for George J. Igel & Co., Inc. is 31-4214570 and expires 2/3/17.
3. FISCAL IMPACT
Funds in the amount of $5,159.12 are available for this project in the Streets and Highways Bond Fund within the Department of Public Service. An amendment to the 2015 Capital Improvements Budget is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure.
4. EMERGENCY DESIGNATION.
Emergency action is requested in order to allow this project to continue without additional delays to the Department of Public Service’s Capital Improvement Program.
Title
To amend the 2015 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to make payment to George J. Igel & Co., Inc. for services rendered during the Arterial Street Rehabilitation - Alum Creek Drive Phase B/SR104 - Williams Road project; to authorize the expenditure of up to $5,159.12 from the Streets and Highways Bond; and to declare an emergency. ($5,159.12)
Body
WHEREAS, the Department of Public Service, executed a contract with George J. Igel & Co., Inc. relative to the Arterial Street Rehabilitation - Alum Creek Drive Phase B/SR104 - Williams Road project; and
WHEREAS, the aforementioned project encompassed various improvements to Alum Creek Drive, Williams Road, and Watkins Road, including the installation of curb and gutter, sidewalks, a closed drainage system, lighting, and trees and shrubs; and
WHEREAS, that contract included a provision entitling the contractor to a bonus if the landscaping elements survived a predetermined establishment period; and
WHEREAS, the contractor also incurred additional, unforeseen costs related to the installation of two detector loops on Williams Road at the behest of the Department of Public Service; and
WHEREAS, George J. Igel & Co., Inc. recently submitted an invoice totaling $5,159.12 reflecting the aforementioned items; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, in that it is immediately necessaery to authorize the Director to make payment to George J. Igel & Co., Inc. for services rendered in a timely fashion, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvements Budget authorized by ordinance 0557-2015 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 530103-100042 / Arterial Street Rehabilitation - Alum Creek Drive - Frebis to Refugee (Voted Carryover) / $71,555.00 / ($5,160.00) / $66,395.00
704 / 530103-100026 / Arterial Street Rehabilitation - Alum Creek Drive Phase B/SR104 - Williams Road (Voted Carryover) / $0.00 / $5,160.00 / $5,160.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100042 / Arterial Street Rehabilitation - Alum Creek Drive - Frebis to Refugee / 06-6600 / 740342 / $5,159.12
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100026 / Arterial Street Rehabilitation - Alum Creek Drive Phase B/SR104 - Williams Road / 06-6600 / 531326 / $5,159.12
SECTION 3. That the Director of Public Service be and is hereby authorized to pay George J. Igel & Co., Inc. for landscaping and construction costs in an amount of up to $5,159.12 relative to the Arterial Street Rehabilitation - Alum Creek Drive Phase B/SR104 - Williams Road project.
SECTION 4. That for the purpose of paying the aforementioned costs, the sum of $5,159.12 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund, No. 704, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100026 / Arterial Street Rehabilitation - Alum Creek Drive Phase B/SR104 - Williams Road / 06-6631 / 531326 / $5,159.12
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.