Explanation
Background:
The ability of the 721XR to mow large areas of turf while maintaining the contour of the ground is of particular importance as we will be mowing at heights at or below 2” on moderately undulating ground. Most importantly, not having independent cutting decks that follow the contour of the ground on closely mowed athletic turfgrass would cause scalping which is unsafe and unacceptable for the closely mowed athletic turfgrass that this machine would be used for. The Lastec 721XR has seven independent cutting decks that are capable of a mowing moderately undulating terrain at a minimum of 1.5 inches. With regards to productivity, to use a competing mower we would be sacrificing productivity in terms of a narrower width of cut. The productivity and efficiency of the Lastec 721XR with its wider effective width of cut allows our staff to accomplish more mowing in less time, and using less fuel, than other mowers which are similar but, not equivalent.
Principal Parties:
Reynolds Farm Equipment, Inc
12501 Reynolds Drive
Fishers, IN 46038
Phone: 317-849-0810
Emergency Action:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that equipment can be available for Spring 2016 Season.
Fiscal Impact: $19,604.17 is required and budgeted in the Recreation and Parks Voted Bond Fund 702 to meet the financial obligations of these various expenditures.
Title
To authorize the Director of Finance and Management to establish a purchase order with Reynolds Farm Equipment, Inc. for the purchase of Lastec 721XR articulating mower decks; to waive the competitive bidding provisions of Chapter 329 of the City Codes; to authorize the expenditure of $19,604.17 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($19,604.17)
Body
WHEREAS, it is necessary to authorize the Director of Finance and Management to purchase a Lastec 721XR mower for the Department of Recreation and Parks; and
WHEREAS, Reynolds Farm Equipment, Inc. is the regional supplier of Lastec 721XR; and
WHEREAS, it is necessary to waive the competitive bidding provisions of Columbus City Code Chapter 329 in order to purchase the equipment; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director of Finance and Management to purchase the equipment so it can be available for the Spring 2016 season, all for the preservation of public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to establish a purchase order with Reynolds Farm Equipment, Inc., 12501 Reynolds Drive, Fishers, IN 46038 for the purchase of a Lastec 721XR.
SECTION 2. That this Council finds it in the City's best interest to waive the competitive bidding provisions of Columbus City Code Chapter 329.
SECTION 3. That the expenditure of $19,604.17 is hereby authorized from the Voted Recreation and Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
510040-100006 (Sports Maintenance Equipment) 724006 6651 $19,604.17
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance;
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriateded, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.