Explanation
The Transportation Division is responsible for conducting street maintenance and rehabilitation operations of the City's roadway system. To accomplish this mission, the division requires one vibratory roller capable of performing street repairs.
Bids were advertised in The City Bulletin and were received by the Purchasing Office on September 18, 2003, for Bid Proposal No. SA-000513 GRW as follows:
Vendor/ Item/ Amount/ Status
McLean Company/ Hamm HD 13/ $33,324.00/ majority
Columbus Equipment/ Ingersoll Rand DD34HF/ $34,400.00/ majority
Lorenz Equipment/ Vibromax 365/ $37,750.00/ majority
Southeastern Equipment/ Bomag Bw138AD/ $39,930.00/ majority
Four bids were received from four different suppliers. The lowest bid was from the McLean Company, but was judged to be non-responsive in that the roller bid did not meet several items in the specifications, the most notable being that the compaction rate was 4,275 lbs. less than the 11,925 lbs. required by the specifications. The second lowest bid from Columbus Equipment was also judged to be non-responsive in that the roller bid has a compaction rate that was 3,625 lbs. less than required. The third lowest bid was from Lorenz Equipment; Contract Compliance Number 31-4417754 (expires January 22, 2006). This roller has a centrifugal force of 11,461, only 464 lbs. less than required. It was felt that this substantially complied with performance aspect of the specifications. Demonstrations were conducted on October 20 and 25 on three different types of street repairs to verify this performance. It was the consensus of both operators and supervisory personnel that the roller bid by Lorenz Equipment has the operational capabilities that are required.
The total cost for one unit is $37,750.00.
Funds are budgeted and available for this expenditure within the 1995, 1999 Voted Streets and Highways Fund, Fund 704. This ordinance also transfers monies between projects within this Fund as required.
Emergency action is requested to provide for the vibratory roller being available for use as soon as possible.
Title
To authorize the transfer of $37,750.00 between projects within the 1995, 1999 Voted Streets and Highways Fund; to authorize the Finance Director to enter into a contract for the purchase of one vibratory roller from Lorenz Equipment Company for the Transportation Division; to authorize the expenditure of $37,750.00 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($37,750.00)
Body
WHEREAS, the Transportation Division is responsible for conducting street maintenance and rehabilitation operations on the City's roadway system; and
WHEREAS, the Transportation Division is in need of one vibratory roller; and
WHEREAS, funds are budgeted and available in the 1995, 1999 Voted Streets and Highways Fund for this expense; and
WHEREAS, an emergency exists in the usual daily operations of the Public Service Department, Transportation Division, in that it is immediately necessary to purchase one vibratory roller for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $37,750.00 between projects within the 1995, 1999 Voted Streets and Highways Fund, Fund 704, be and hereby is authorized as follows:
Transfer From:
Fund/ Project/ Project Name/ O.L. 01/O.L. 03 Codes/ OCA Code
704/ 590108/ Land Assemblage/ 06/6601/ 644385
Total Transfer From: $37,750.00
Transfer To:
Fund/ Project/ Project Name/ O.L. 01/O.L. 03 Codes/ OCA Code
704/ 530020/ Equipment/ 06/6652/ 644385
Total Transfer To: $37,750.00
SECTION 2. That the Finance Director be and hereby is authorized to enter into a contract with Lorenz Equipment Company, 547 West Rich Street, Columbus, OH 43215 for the purchase of one vibratory roller in accordance with specifications on file in the Purchasing Office.
SECTION 3. That the sum of $37,750.00, or so much thereof as may be needed, is hereby authorized to be expended from the 1995, 1999 Voted Streets and Highways Fund, Fund 704, Department No. 59-09, Object Level One Code 06, Object Level Three Code 6652, OCA Code 644385 and Project Number 530020.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.