Explanation
This ordinance authorizes the Finance and Management Director to enter into contract with HYO Inc. d/b/a Pengwyn for the upfitting and purchase of dump bodies, plows, salt spreaders and light bars for three (3) 2012 Ford F-450 cab and chassis for the Fleet Management Division on behalf of the Recreation and Parks Department. On August 30, 2012 the Purchasing Department opened a formal bid solicitation SA004542. Seven (7) bidders responded.
Reading Equipment Inc. $99,954.00
Mid State Truck $94,101.00
KE Rose $71,100.00
Ace Truck Body $85,257.00
Kaffenbarger Truck Equipment $81,435.00
Henderson Truck Equipment $88,718.88
HYO Inc dba Pengwyn $58,500.00
Award will be made to HYO Inc dba Pengwyn as the lowest responsive and responsible bidder.
Contract compliance number: HYO Inc dba Pengwyn 31-1201883 expires 9/13/2013
Fiscal Impact: Equipment purchases will be appropriated and expended from the 2012 Special Income Tax fund 430.
Emergency action is requested to expedite delivery to the Recreation and Parks Department to enhance its ability to remove snow and spread salt as needed in various Recreation locations throughout the City.
Title
To authorize the Finance and Management Director to authorize a contract with HYO Inc. d/b/a Pengwyn for the of the upfitting and purchase of three (3) dump bodies, to include plows, salt spreaders, and light bars for the Recreation and Parks Department; to authorize the appropriation of $58,500.00 from the Special Income Tax Fund; to authorize the expenditure of $58,500.00 from the Special Income Tax Fund; and to declare an emergency. ($58,500.00)
Body
WHEREAS, Fleet Management on behalf of the Recreation and Parks Department has a need for dump bodies, plows, salt spreaders, and light bars to be attached to new Ford F-450 cab and chassis trucks; and
WHEREAS, the Purchasing Office solicited formal competitive bids for this equipment through SA0004542; and
WHEREAS, these bids were opened on August 30, 2012; and
WHEREAS, bids were evaluated and a recommendation has been made to purchase the dump bodies, plows, salt spreaders and light bars from HYO Inc. dba Pengwyn, the lowest bidder that meets specifications; and
WHEREAS, an emergency exists to expedite delivery to the Recreation and Parks Department to enhance snow removal and spreading salt at various recreation centers in that it is immediately necessary to enter into a contract to purchase said equipment and services, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into contract with HYO Inc. d/b/a Pengwyn for upfitting and purchaseof dump bodies, plows, salt spreaders and light bars for three (3) Ford F450 cab and chassis.
SECTION 2. That the City Auditor is authorized to appropriate within the Special Income Tax fund $58,500.00 as follows: Special Income Tax Fund 430, Dept 45-05, OCA Code 454301, Object Level One:06, Object Level Three: 6650.
SECTION 3. That the expenditure of $58,500.00 or so much thereof as may be needed for this purpose, be and hereby is authorized from the Special Income Tax fund: 430, Dept: 45-05, OCA code: 454301, Object Level One: 06, Object Level Three: 6650.
SECTION 4. That the monies in the foregoing Section 3 shall be paid upon order of the Finance and Management Director, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.