Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management, on behalf of the Office of Construction Management, to modify an existing contract with Roger D. Fields Associates, Inc. in the amount of up to $200,000.00 for the Professional Engineering Services - Task Order Basis contract.
The original contract was authorized by Ordinance 0697-2016, approved by City Council on April 11, 2016. A modification of this contract is necessary to provide funding for engineering design services related to future construction projects for the Department of Finance and Management and the Department of Public Safety.
This contract provides the Office of Construction Management with continuing, contractual access to resources that are necessary to perform professional engineering services as well as provide technical expertise to implement projects for various City of Columbus departments. Roger D. Fields Associates, Inc. will be responsible for the complete design and construction administration for each project, including but not limited to: structural, mechanical, electrical, plumbing, security, fire protection, and civil engineering; full design, cost estimating, construction administration and inspection, shop drawing review; and other services as required for the completion of the project.
Original Contract Amount: $75,000.00 (PO007696)
Modification No. 1 (current) $200,000.00
Total (Orig. + Mod 1) $275,000.00
CONTRACT COMPLIANCE: The contract compliance number for Roger D. Fields Associates, Inc. is 311055742
FISCAL IMPACT: This ordinance authorizes an expenditure of $150,000.00 from the Construction Management Capital Improvement Fund and $50,000.00 from the Public Safety G.O. Bond Fund with Roger D. Fields Associates, Inc. for the Professional Engineering Services. The Office of Construction Management and the Department of Public Safety budgeted for these services in their respective capital budgets.
Emergency action is requested to provide necessary engineering services funding and prevent unnecessary delays in the Department of Finance and Management’s and the Department of Public Safety’s Capital Improvement Program.
Title
To amend the 2016 Capital Improvement Budget, to authorize the transfer of funds between projects within the Public Safety's G.O. Bond Fund; to authorize the Director of Finance and Management to modify an existing contract with Roger D. Fields Associates, Inc. for professional engineering services; to authorize the expenditure of $150,000.00 from the Construction Management Capital Improvement Fund; to authorize the expenditure of $50,000.00 from the Public Safety G.O. Bond Fund; and to declare an emergency. ($200,000.00)
Body
WHEREAS, it is necessary to amend the 2016 Capital Improvement Budget and to authorize the transfer of funds between projects within the Public Safety G.O. Bond Fund; and
WHEREAS, it is necessary to modify a professional service contract Roger D. Fields Associates, Inc. to provide for engineering services under the Professional Engineering Services - Task Order Basis contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to authorize the Director to modify an existing contract with Roger D. Fields so that funding can be made available for necessary engineering services for capital improvement projects, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvement Budget be amended in Fund 7701 as follows:
Project Name: Police Facility - Central Safety Building - Councilmanic SIT Supported| Project ID Number: P330043-100000 | Current Authority: $685,000 | Revised Authority: $635,000 | Difference: ($50,000)
Project Name: Professional Arch Svcs - Councilmanic SIT Supported | Project ID Number: P310004-100000 | Current Authority: $239 | Revised Authority: $50,239 | Difference: $50,000
SECTION 2. That the transfer of $50,000.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 7701 Public Safety Bond Fund per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 2792-2016 Legislation Template.xls
SECTION 3. That the Director of Finance and Management be and is hereby authorized to modify an existing contract with Roger D. Fields Associates, Inc. for Professional Engineering Services in an amount of up to $200,000.00.
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $200,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Construction Management Capital Improvement Fund 7733 and the Public Safety G.O. Bond Fund 7701 in Object Class 06-Capital Outlay, per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 2792-2016 Legislation Template.xls
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.