Explanation
BACKGROUND: In 1994, The Department of Public Utilities initiated a contract (CT-15918) for software and services related to water and sewer information management system (WASIMS). The original contract, Section 12, provided for modifications and changes in scope of service. However, during fiscal year 2000, the original contract was assumed by the Department of Technology along with the operations and maintenance responsibilities; with the modifications and services provided by Indus Utility Systems, Inc. (Indus).
The company associated with the original contract changed their name and Federal Identification number. This legislation authorizes the Department of Technology (DoT) on behalf of the Department of Public Utilities to enter into contract with Ventyx Inc., formerly known as Indus Utility Systems, Inc. (Indus). This contract will allow the Department of Technology to continue services that provide upgrades, new releases and computer programming software maintenance on the water and sewer information management system (WASIMS) and for the Archive Manager Software module; utilizing the terms and conditions in accordance with the original contract. Also, this contract will make provisions for ongoing support of modifications made to the base system at the request of the Department of Public Utilities, Division of Water and assures that modifications are compatible with any new release of the billing system software or that Ventyx will expend the necessary effort to deliver those modifications in the new release.
Also, this ordinance will provide for the change of the company name and Federal Identification (FID) number for contracts and purchase orders established with Indus Utility Systems, Inc. (Indus). This ordinance will authorize the assignment of open past and present contracts between the City of Columbus with Indus Utility Systems, Inc., FID 23-2296631 to Ventyx Inc., FID 94-3273443; with the contract compliance expiring on 6/19/2008.
FISCAL IMPACT: The total amount expended in 2005, for services such; as upgrades, new releases and computer programming software maintenance, was $420,905.60, with Indus Utility Systems, Inc. In 2006, ordinance number 0841-2006 passed on May 22, 2006, in the amount of $452,395.00, for related services. The cost associated with the 2007 modification will be $307,611.00. This amount is available within the Department of Technology internal services fund, for coverage period of July 1, 2007 through June 30, 2008. In the past, the Department of Technology, on behalf of the Department of Public Utilities expended an aggregate total of $2,380,536.10 with Indus for software license, support, upgrades, maintenance and related services. Approval of this ordinance will bring the contract aggregate total to $2,688,147.10.
EMERGENCY: Emergency designation is being requested to immediately facilitate prompt payment; to continue with services that are necessary to support daily operation activities; to ensure no service interruption.
CONTRACT COMPLIANCE: 94-3273443 Expiration: 6/19/2008
Title
To authorize the Director of the Department of Technology on behalf of the Department of Public Utilities, to enter into contract with Ventyx Inc., formerly known as Indus Utility Systems, Incorporated for software maintenance and related services; and to provide for the change of the company name and Federal Identification (FID) number from Indus Utility Systems, Inc. (Indus) to Ventyx Inc.; to authorize the expenditure of $307,611.00 from the Department of Technology information services fund; and to declare an emergency. ($307,611.00)
Body
WHEREAS, Indus Utility Systems, Inc. (Indus) and the Department of Public Utilities executed contract CT-15918 in 1994 under Ordinance 1996-94 for Technical Agreement (TCP Agreement) and Technical Currency Support Services, and
WHEREAS, the city needs Indus to maintain existing software with all current upgrades and revisions under the technical currency support services portion of this contract, and
WHEREAS, without the agreement, the Division of Water will not receive upgrades and the capability to debug the system, negatively impacting the water and sewer billing system, and
WHEREAS, an emergency exist in the usual operation of the Department of Technoloyg, in that it is necessary to enter into contract, on behalf of the Department of Public Utilities, with Ventyx Inc. (formerly known as Indus Utility Systems, Inc) to continue software maintenance and related services on the water and sewer information management system (WASIMS) for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, on behalf of the Department of Public Utilities, Water Division be and is hereby authorized to enter into contract with Ventyx Inc. for software maintenance and related services, for the water and sewer information management system (WASIMS); and to provide for the change of the company name and Federal Identification (FID) number for contracts and purchase orders established with Indus Utility Systems, Inc. (Indus) FID number 23-2296631 to Ventyx Inc. 94-3273443.
SECTION 2: That the expenditure of $307,611.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: Div.: 47-01| Fund: 514| Subfund: 600| OCA: 514600| Object Level One: 03| Object Level Three: 3369| Amount: $307,611.00
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordiance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.