Explanation
BACKGROUND
To authorize the Director of Finance and Management to enter into a contract with Agilent Technologies, Inc. for the purchase and delivery of a Agilent Intuvo 9000 / 5977C Gas Chromatograph / Mass Spectroscopy with Teledyne Tekmar Atomx XYZ Purge and Trap System for an amount not to exceed $142,566.35.
The Gas Chromatograph / Mass Spectroscopy will be used by the Surveillance Laboratory for testing volatiles in wastewater.
PROCUREMENT
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ028122). Twenty-nine (29) vendors (25 MAJ, 1 MBE/WBE, 1 EBE/WBE, 2 EBE) were solicited and one (1) majority bid was received and opened on July 18, 2024.
The following bid was received:
Vendor Bid Amount City/State CC Status____
1. Agilent Technologies, Inc. $142,566.35 Santa Clara, California MAJ
After evaluation of the bid, the Division of Sewerage and Drainage has determined the bid from Agilent Technologies, Inc. meets all the requirements of the bid specifications.
SUPPLIER / CONTRACT COMPLIANCE INFORMATION
Agilent Technologies, Inc., cc #010267, expires 8/17/25
The certification of Agilent Technologies, Inc. was in good standing at the time of the contract award.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding. ODI determined there was not an opportunity for MBE/WBE participation in this contract and did not assign a goal due to the proprietary nature of the equipment. This contract was not implemented with a City of Columbus MBE/WBE Program goal and the requirements of the City’s MBE/WBE Program are not applicable to this contract.
FISCAL IMPACT
$142,566.35 Funds are budgeted and available for this expenditure
Title
To authorize the Director of the Department of Finance and Management to establish a contract with Agilent Technologies, Inc. for the purchase and delivery of a Agilent 9000/5977C Gas Chromatograph / Mass Spectroscopy with Teledyne Tekmar Atomx XYZ Purge & Trap System for the Department of Public Utilities; to authorize the expenditure of up to $142,566.35 from the Sewerage and Drainage Operating Fund. ($142,566.35)
Body
WHEREAS, the Department of Public Utilities has a need for a Gas Chromatograph / Mass Spectroscopy to be used for testing volatiles in wastewater; and
WHEREAS, the Purchasing Office opened formal bids on July 18, 2024 for the purchase and delivery of a Gas Chromatograph / Mass Spectroscopy with Purge & Trap System; and
WHEREAS, one bid was received; and
WHEREAS, the Department of Public Utilities, Division of Sewerage and Drainage recommends an award be made to the only bidder, Agilent Technologies, Inc.; and
WHEREAS, it is necessary to authorize the expenditure of $142,566.35 or so much thereof as is needed for the purchase from and within the Sanitary Sewer Operating Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Agilent Technologies, Inc. for purchase and delivery of a Agilent Intuvo 9000/5977C Gas Chromatograph / Mass Spectroscopy with Teledyne Tekmar Atomx XYZ Purge & Trap System in accordance with the terms, conditions and specifications of Solicitation Number RFQ028122 on file in the Purchasing Office; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Agilent Technologies, Inc. for the purchase and delivery of a Agilent Intuvo 9000/5977C Gas Chromatograph / Mass Spectroscopy with Teledyne Tekmar Atomx XYZ Purge & Trap System in accordance with the terms, conditions and specifications of Solicitation Number RFQ028122 on file in the Purchasing Office.
SECTION 2. That this contract is in accordance with the relevant provisions of Chapter 329 of City Code.
SECTION 3. That the expenditure of $142,566.35, or as much thereof as may be needed, is hereby authorized in Fund 6200 (Sanitary Sewer Operating); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.