Explanation
1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a planned modification to the 2020 - 2022 Construction Administration/Construction Inspection (CA/CI) Services agreement with Evans, Mechwart, Hambleton, and Tilton Inc. (“EMH&T”).
Funding for this modification will be for the following Division of Water project:
• Roswell Dr. Area Water Line Improvements, CIP 690236-100107, CT No. 2131; Planning Area = 57 - Mid East; $528,580.36
1.1. Amount of additional funds to be expended: $528,580.36
Original Agreement Amount: $521,938.79 PO216078 & PO216128
Modification 1 $340,200.00 PO222768 & PO222770
Modification 2 $265,476.00 PO231230
Modification 3 $144,797.71 PO232017
Modification 4 $638,637.08 PO241546
Modification 5 $1,220,302.58 PO254832, PO254835, PO254836, PO254837
Modification 6 $310,500.93 PO273172
Modification 7 $279,013.79 PO277870
Modification 8 $566,857.66 PO288541
Modification 9 $646,062.67 PO299464, PO299468
Modification 10 $1,052,396.86 PO308115, PO308136
Modification 11 $188,584.80 PO306158
Modification 12 $549,832.21 (in process)
Modification 13 (current) $528,580.36
(Orig. + 13 Mods) $7,196,845.35
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2020 - 2022 and modifications were anticipated and explained in the original legislation under Ordinance No. 0360-2020.
1.3. Reason other procurement processes are not used:
This is a multi-year contract that will be modified as required to provide construction administration/construction inspection services for construction projects that bid during the three year (2020-2022) time frame.
1.4. How cost of modification was determined:
The cost of this modification was determined by negotiations between EMH&T and the Division of Water.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
The goal of this Division of Water project is to replace or rehabilitate the existing water lines that have a high break frequency. Replacement of these water lines will improve water service, decrease burden on water maintenance operations, and reduce water loss. The Neighborhood Liaison(s) has been contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
3. FUTURE MODIFICATION(S): The Department anticipates requesting additional future modifications to this contract as new construction projects commence in the remainder of 2022.
4. CONTRACT COMPLIANCE INFO: 31-0685594 | Exp. 11/17/23 | MAJ | DAX #004214
5. FISCAL IMPACT: There are sufficient funds within the Water G.O. Voted Bonds Fund, however, an amendment to the 2022 Capital Improvements Budget will be needed.
Title
To authorize the Director of Public Utilities to execute a planned modification to the 2020 - 2022 Construction Administration/Construction Inspection Services Agreement with EMH&T, Inc., for the Division of Water’s Roswell Dr. Area Water Line Improvements Project; to authorize an expenditure of up to $528,580.36 from the Water General Obligation Bonds Fund; and to authorize an amendment to the 2022 Capital Improvements Budget. ($528,580.36)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a contract modification to the 2020 - 2022 Construction Administration/Construction Inspection Services Agreement with EMH&T, Inc., to provide funding for the Division of Water’s Roswell Dr. Area Water Line Improvements Project; and
WHEREAS, it is necessary to authorize an expenditure up to $528,580.36 within the Water G.O. Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2022 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Public Utilities to modify and increase the 2020-2022 Construction Administration/Construction Inspection Services Agreement with EMH&T, Inc., for the preservation of the public health, peace, property, safety, and welfare; now, therefore
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to modify and increase the 2020-2022 Construction Administration/Construction Inspection Services Agreement with EMH&T, Inc., for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase the 2020 - 2022 Construction Administration/Construction Inspection Services Agreement with EMH&T, Inc. (FID# 31-0685594), 5500 New Albany Road, Columbus, OH 43054; in the amount of $528,580.36 for the Division of Water’s Roswell Dr. Area Water Line Improvements Project; in accordance with the terms and conditions of the contracts on file in the offices of the Division of Water
SECTION 2. That this contract modification is in compliance with Chapter 329 of Columbus City Codes.
SECTION 3. That an expenditure up to $528,580.36, or so much thereof as may be needed, is authorized per the accounting codes in the attachment to this ordinance.
SECTION 4. That the 2022 Capital Improvements Budget is hereby amended per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.