Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase the professional engineering services contract for the Roadway Improvements - 2010-2012 General Engineering Contract with Columbus Engineering Consultants, Inc., in an amount up to $215,000.00.
This contract has been used for various projects that spent down the total value. The intent of this contract was to provide the Department of Public Service with continuing, contractual access to additional resources that are necessary to perform various professional engineering, survey, and technical expertise for the department to complete its capital and operating budget commitments.
The projects developed under this program are typically small to moderate size improvements, and frequently include a significant emphasis on pavement rehabilitation, curb replacement, sidewalks, curb ramps, drainage, minor rehabilitations, and aesthetic improvements. This contract has been used for quick response design services.
Work to be performed as part of this modification includes, but is not limited to, adding sidewalks and replacing a culvert along Sinclair Avenue from Morse Road to Strimple Avenue.
The original contract amount was $200,000.00, Ordinance 1369-2010, contract number EL011144.
Modification number 1was for $289,000.00, Ordinance 1312-2011, contract number EL012243.
Modification number 2 is for $215,000.00.
The total contract amount, including this modification, is $704,000.00
2. CONTRACT COMPLIANCE
Columbus Engineering Consultants, Inc. contract compliance number is 310716498 and expires 4/18/14.
3. EMERGENCY DESIGNATION
Emergency action is requested so that the design work for this project can continue as soon as possible to perform necessary drainage and pedestrian upgrades and safety improvements for the community.
4. FISCAL IMPACT
The amount of this modification is $215,000.00. Funding for this modification is available within the Streets and Highways G.O. Bonds Fund. A transfer of cash and appropriation is necessary to align funding in the proper project for this contract modification.
Title
To amend the 2012 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to execute a professional service contract modification with Columbus Engineering Consultants for the engineering of the Roadway Improvements - General Engineering contract with Columbus Engineering Consultants; and to authorize the expenditure of up to $215,000.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($215,000.00)
Body
WHEREAS, ordinance 1369-2010 authorized the Director of Public Service to enter into contract for the Roadway Improvements - 2010-2012 General Engineering contract with Columbus Engineering Consultants; and
WHEREAS, ordinance 1312-2011 authorized the Director of Public Service to enter into a contract modification for the Roadway Improvements - 2010-2012 General Engineering contract with Columbus Engineering Consultants; and
WHEREAS, the Director of Public Service has identified the need to modify this contract with Columbus Engineering Consultants for various engineering needs including, but not limited to, adding sidewalks and replacing a culvert along Sinclair Avenue from Morse Road to Strimple Avenue; and
WHEREAS, a satisfactory proposal has been received by Columbus Engineering Consultants for this modification; and
WHEREAS, it is necessary to authorize an amendment to the 2012 Capital Improvement Budget and a transfer of cash within the Streets and Highway Bond Fund for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that the design services contract should be modified immediately in order to design the necessary drainage and pedestrian upgrades and safety improvements for the community, thereby preserving the public health, peace, prosperity, and welfare; now, therefore
BE IT ORDAINED BY THE CONCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2012 Capital Improvements Budget authorized by ordinance 0368-2012 be amended as follows to provide sufficient authority for the appropriate projects authorized within this ordinance:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 590105-100063 / Pedestrian Safety Improvement - Sidewalk Design and Crosswalk Improvements (Voted 2008) / $266,000.00 / ($215,000.00) / $51,000.00
704 / 590105-100096 / Pedestrian Safety Improvements - Sinclair Road Sidewalks (Voted 2008) / $0.00 / $215,000.00 / $215,000.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100063 / Pedestrian Safety Improvement - Sidewalk Design and Crosswalk Improvements / 06-6600 / 710563 / $215,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100096 / Pedestrian Safety Improvements - Sinclair Road Sidewalks / 06-6600 / 740596 / $215,000.00
SECTION 3. That the Director of Public Service be and is hereby authorized to execute a professional services contract modification with Columbus Engineering Consultants, 870 Michigan Avenue, Columbus, OH, 43215, in an amount not to exceed $215,000.00 for engineering services associated with the Roadway Improvements - 2010-2012 General Engineering contract.
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $215,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bond Fund as follows:
Fund / Project Detail / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100096 / Pedestrian Safety Improvements - Sinclair Road Sidewalks / 06-6682 / 740596 / $215,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.