Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Columbus Police Division, to modify a contract with Core Technology Corporation for upgrading the Bridge software applications, providing connectivity to the Ohio LEADS system. The original agreement (FL001003) was entered into January 22, 2002, authorized by ordinance 2299-01, passed December 17, 2001. The agreement was modified by authority of ordinance 1299-2012, passed October 29, 2012, through purchase order EL013697. This modification will provide for additional professional services in support of the upgrade project, to be completed by December 31, 2013.
The cost of this modification is $20,000, and will provide service to develop additional Talon query functions. The need for these functions was not known when the contract was modified last year. These functions are critical for Police Division use of the Ohio LEADS system. Core Technology is the sole source provider of the Multibridge/Talon software products, and is the only supplier of services for these products; consequently, the City is unable to use alternate procurement methods to obtain the needed services. The cost of these services was negotiated with the vendor.
Core Technology Corporation is the sole proprietor and copyright holder of the MultiBridge and Talon software applications. Accordingly, Core Technology Corporation is also the sole source of supply for professional services. For this reason, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the City of Columbus Section 329.07.
FISCAL IMPACT:
In 2012, the Department of Technology entered into a contract (under the authority of ordinance 1299-2012) with Core Technology Corporation, for software licenses, implementation services, and maintenance and support services, in the amount of $80,000.00. The cost for this modification for additional software upgrades and implementation services is for $20,000.00, bringing the aggregate contract total amount to $100,000.00. Earlier this year a funds transfer was approved and made to transfer funds from Object level one - 01 (personnel) to services object level one - 03 to cover the cost of this modification. The funds have been identified and are available in the Department of Technology, internal service fund.
EMERGENCY DESIGNATION:
Emergency designation is requested to immediately facilitate prompt payment and to avoid interruption in the performance of services necessary in the usual daily operation.
CONTRACT COMPLIANCE NUMBER:
Vendor Name: Core Technology Corporation CC#/FID#: 38 - 2383186 Expiration Date: 01/20/2014
Title
To authorize the Director of the Department of Technology, on behalf of the Columbus Police Division, to modify a contract that includes additional custom queries to the software upgrade and implementation services, with Core Technology Corporation for the LEADS software application, in accordance with the sole source procurement provisions of the Columbus City Codes; and to authorize the expenditure of $20,000.00 from the Department of Technology, internal service fund; and to declare an emergency. ($20,000.00)
Body
WHEREAS, the Department of Technology, on behalf of the Columbus Police Division, has a need to modify a contract that includes additional software upgrades and implementation services, at a cost of $20,000.00, with a coverage term period of one (1) year from the date of purchase certified by the Columbus City Auditor's Office; and
WHEREAS, the original contractual agreement EL013697 was authorized by ord. no. 1299-2012, with Core Technology Corporation to provide software upgrades and implementation services to the existing Multibridge/Talon software. This modification for additional custom queries for their LEADS software product, Talon will continue to provide secure encryption to meet State of Ohio LEADS security requirements, since Police LEADS data traverses a public network; and
WHEREAS, Core Technology Corporation is the sole source provider of the software license and support for the Talon products and provided a price quote for the software upgrades and implementation services, therefore this procurement is in accordance with the provisions of the sole source procurement of the Columbus City Code, Section 329.07; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary for the Director of the Department of Technology to modify a software upgrade contract that includes software upgrades and implementation services with Core Technology Corporation for the Police LEADS software application, on behalf of the Columbus Police Division to maintain on-going services and support; to allow for uninterrupted daily operations and for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, on behalf of the Columbus Police Division, be and is hereby authorized to modify a contract for additional custom queries software upgrades and implementation services, with Core Technology Corporation for the Police LEADS software application, in the amount of $20,000.00, with a coverage term period of one (1) year from the date of a purchase order certified by the Columbus City Auditor's Office.
SECTION 2. That the expenditure of $20,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01|Fund: 514|Subfund: 010|OCA Code: 300347|Obj. Level 1: 03|Obj. Level 3: 3336 |Amount: $20,000.00 { Professional services}
SECTION 3. That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.