Explanation
Background: The Transportation Division is responsible for sweeping along the City's roadway system. To accomplish this mission, the Division requires a flusher truck to pre-wet and back flush streets. Additionally, this truck will be equipped with an anti-icer attachment which will enhance the ability of the Division to pre-treat streets and roadways prior to snow storms and other winter events to mitigate their adverse effects. This truck will be an addition to the fleet and will help to provide for a more reliable fleet to carryout services provided by the Division.
Bids were advertised in the City Bulletin and were received by the Purchasing Office on August 5, 2004, for Bid SA-001213GRW as follows:
Vendor / Cab and Chassis / Flusher Unit / Unit Cost / Vendor Status
Southeastern Equipment Company, Incorporated / GMC T7500 / Etnyre / $123,830 / Majority
Byers Chevrolet, LLC / Chevrolet T7500 / Elliot 2200 / $127,972 / Majority
ESEC Corporation / Isuzu FXR / Elliot 2200 / $133,763 / Majority
Jack Doheny Supplies Ohio, Incorporated / GMC TTF7042 / OMCO EFH / $145,500 / Majority
The lowest bid from Southeastern Equipment Company, Incorporated, contract compliance #34-1503254 (expires September 23, 2005), met specifications as the lowest, best, most responsive, and most responsible bidder. Their bid price for one unit was $123,830.00.
Ordinance 1615-2004 passed by City Council October 18, 2004, authorized the Finance Director to enter into a contract for the purchase one flusher truck with an anti-icer attachment. As the contract is still open, the Transportation Division would like to increase the contract for the purchase of one additional flusher truck with an anti-icer attachment. The cost of the additional flusher truck will be $129,200.00 based on the time period in which the truck is being bought in accordance with their bid proposal.
Fiscal Impact: The Transportation Division budgeted $3,165,000.00 for equipment acquisition within the 2004 Capital Improvements Budget (CIB). Total to-date expenditures exceed this amount, necessitating that the CIB be amended and increased for this project. Funding exists within the 1995, 1999 Voted Streets and Highways Fund for this purpose but it must be moved between projects as appropriate. This ordinance amends the CIB, transfers funds between projects, authorizes the purchase of this unit and the resulting expenditure of funds.
Emergency action is requested to provide for the Flusher Truck being available as soon as possible.
Title
To amend the 2004 Capital Improvements Budget; to authorize the City Auditor to transfer $129,200.00 between projects within the 1995, 1999 Voted Streets and Highways Fund; to authorize the Finance Director to modify and increase an existing contract with Southeastern Equipment Company, Incorporated, for the purchase of a flusher truck for the Transportation Division; to authorize the expenditure of $129,200.00 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($129,200.00)
Body
WHEREAS, the Transportation Division is responsible for sweeping along the City's roadway system; and
WHEREAS, the Transportation Division is in need of a flusher truck; and
WHEREAS, funds are budgeted and available in the 1995, 1999 Voted Streets and Highways Fund for this expense; and
WHEREAS, a contract exists with the Southeastern Equipment Company, Incorporated, for the purchase of flusher trucks with anti-icer attachments; and
WHEREAS, an emergency exists in the usual daily operations of the Public Service Department, Transportation Division, in that it is immediately necessary to purchase a flusher truck to assure its availability as soon as possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2004 Capital Improvements Budget be and hereby is amended as follows:
Public Service / Transportation 59-09
Project / Current CIB Amount / Amendment Amount / CIB Amount as Amended
Street Equipment / $4,619,841 / $129,200 / $4,749,041
Facilities / $1,197,659 / ($129,200) / $1,068,459
SECTION 2. That the City Auditor be and hereby is authorized to transfer of $129,200.00 between projects within Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, be and hereby is authorized as follows:
TRANSFER FROM:
Project Number / Project / Object Level 01/03 Codes / OCA Code / Amount
440005 / Urban Infrastructure / 06/6600 / 644385 / $70,526.79
530010 / Krumm Park / 06/6600 / 644385 / $27,813.80
590127 / Spring Sandusky Interchange - OTMP / 06/6600 / 644385 / $30,359.41
590130 / Facilities / 06/6600 / 644385 / $500.00
Total Transfer From: $129,200.00
TRANSFER TO:
Project number / Project / Object Level 01/03 Codes / OCA Code
530020 / Street Equipment / 06/6652/ 644385
Total Transfer To: $129,200.00
SECTION 3. That the Finance Director be and hereby is authorized to modify and extend an existing contract with Southeastern Equipment Company, Incorporated, 6390 Shier Rings Road, Dublin, Ohio 43016 for the purchase of a flusher truck with anti-icer attachment in accordance with the specifications on file in the Purchasing Office.
SECTION 4. That the sum of $129,200.00, or so much thereof as may be necessary, be and hereby is authorized to be expended from Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6652, OCA Code 644385 and Project 530020.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.