Explanation
The purpose of this legislation is to authorize the Director of Finance and Management to enter into contract with Mythics Corporation for the purchase of Oracle software licenses and support, for the Department of Technology on behalf of the Department of Public Utilities. These software licenses and support are required for the planned upgrade of the Banner platform which supports the WASIMS (Water and Sewer information Management System) application and the electricity billing system.
The current WASIMS system was implemented in 1999 and was implemented only to support the billing of City water, sewer and stormwater customers. This system is old, outdated, and is very limited in that special software must be used to access and use the system. Additionally, the current electricity billing system is older than the WASIMS system and is in need of an upgrade. The overall upgrade to WASIMS, including these related Oracle licenses and support services, will allow the Department of Public Utilities to move to a system that will allow citizen access to their own billing information through the internet; allow DPU to maintain and manage one billing system by retiring the current electricity billing system and replace it with the upgraded WASIMS system.
This purchase will allow the Department of Technology, on behalf of the Department of Public Utilities, to implement and install planned upgrades and related services to the existing systems, of which the WASIMS is currently supported by Ventyx. Also, this purchase is in alignment with the Department of Public Utilities' Technology Master Plan; which recommends that the Department of Public Utilities standardize on one billing system for both water and electric power services.
Without the upgrades, licenses and support, the current systems will remain difficult to access and use, which may cause for potential failure of the current electric billing system; thus creating a negative impact to customer service.
There is insufficient time to conduct formal bids. However, in accordance with ordinance number 582-87, passed March 30, 1987, the City has the authority to buy from State of Ohio, Department of Administrative Services Cooperative Contracts without complying with formal competitive bidding requirements. There exists a State Contract for Oracle software licenses; with respect to this purchase request, the Department of Technology received quotes from the two (2) Oracle license resellers that currently hold a State of Ohio, State Term Contract: Mythics Corporation 1439 North Great Neck Road Virginia Beach VA 23454, DLT Solutions PO Box 758745 Baltimore MD 21275. The quotes were as follows:
Mythics Corporation $303,541.26 - State of Ohio Cooperative Schedule # 533207-0 expiration date June 30, 2007
DLT Solutions: $312,497.70
SUPPLIER: Mythics Corporation provided the lowest quote.
Funds for this upgrade, totaling $303,541.26 have been identified in the Department of Public Utilities' budget.
CONTRACT COMPLIANCE: 54-1987871 Expiration: 05/05/2008
FISCAL IMPACT: Thus far, this year the Department of Technology has not expended any funds with Mythics Corporation. However, in fiscal year 2006, the Department of Technology expended $102,216.48 with Mythics Corporation, for the purchase of Real Application Clusters (RAC) Technology - software license and support. The funds for this purchase, in the amount of $303,541.26, are available from various funding sources within the Department of Public Utilities' 2007 budget; $109,274.86 from the Sewerage System Operating Fund, $78,920.72 from the Stormwater Operating Fund, $6,070.82 from the Electricity Operating Fund, $109,274.86 from the Water Operating Fund.
EMERGENCY: The Department requests that this ordinance pass as an emergency measure as it is desirous of obtaining this purchase in advance of the completion of certain projects. Since many of these projects are already underway, the purchase is needed in short order.
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology, for the Department of Public Utilities, to establish a purchase order with Mythics Corporation for the purchase of Oracle software licenses and support for the WASIMS and electricity billing; to authorize the expenditure of $109,274.86 from the Sewerage System Operating Fund, $78,920.72 from the Stormwater Operating Fund, $6,070.82 from the Electricity Operating Fund, $109,274.86 from the Water Operating Fund; and to declare an emergency. ($303,541.26)
Body
WHEREAS, the purpose of this legislation is to authorize the Director of Finance and Management to enter into contract with Mythics Corporation for the purchase of Oracle software licenses and support, for the Department of Technology on behalf of the Department of Public Utilities; and
WHEREAS, these software licenses and support are required for the planned upgrade of the Banner platform which supports the WASIMS (Water and Sewer information Management System) application and the electricity billing system; and
WHEREAS, the overall upgrade to WASIMS, including these related Oracle licenses and support services, will allow the Department of Public Utilities to move to a system that will allow citizen access to their own billing information through the internet; allow DPU to maintain and manage one billing system by retiring the current electricity billing system and replace it with the upgraded WASIMS system; and
WHEREAS, in accordance with Ordinance number 582-87, passed March 30, 1987 the City is authorized to purchase from State of Ohio Cooperative contracts when it is in the best interests of the City without complying with formal competitive bid requirements; and
WHEREAS, because the resellers hold a State of Ohio, State Term Schedule contract and those suppliers above are the suppliers able to give the pricing with the deepest discounts, the Department of Technology does not anticipate that the City of Columbus would obtain better pricing, with the lowest quote provided by, Mythics Corporation; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, on behalf of the Department of Public Utilities in that it is immediately necessary to enter into a purchase order for Oracle licenses so that the licenses can be purchased and there is not any interruption in the upgrade process associated with the aged WASIMS and electricity billing systems, with Mythics Corporation for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Mythics Corporation for the purchase of Oracle software licenses and support for the Department of Technology, on behalf of the Department of Public Utilities, in accordance with the State of Ohio Cooperative Schedule # 533207-0 and Ordinance 582-87 regarding the State of Ohio Cooperative Purchasing Program, passed March 30, 1987.
Section 2. That the expenditure of $303,541.26 or so much thereof as may be needed, be and the same hereby is authorized as follows:
FUND 650
OCA: 600205
OBJECT LEVEL 1: 3
OBJECT LEVEL 3: 3358
AMOUNT: $109,274.86
FUND 675
OCA: 600215
OBJECT LEVEL 1: 3
OBJECT LEVEL 3: 3358
AMOUNT: $78,920.72
FUND 550
OCA: 600207
OBJECT LEVEL 1: 3
OBJECT LEVEL 3: 3358
AMOUNT: $6,070.82
FUND 600
OCA: 600209
OBJECT LEVEL 1: 3
OBJECT LEVEL 3: 3358
AMOUNT: $109,274.86
TOTAL AMOUNT: $303,541.26
Section 3. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.