Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to establish a purchase order, on behalf of the Department of Technology, from an existing Universal Term Contract (UTC), for software maintenance and support, associated with Veritas licenses, that support daily City business operations; provide support for daily backup of information and data; and provide for system recovery services. These maintenance and support services will be provided by DLT Solutions, Inc.
The Purchasing Office established a UTC through the passage of ordinance 1517-2006, passed 11/6/2006, which allowed for the purchase of Veritas licenses, maintenance and support (FL003323 - BPSFT15A), for various City of Columbus agencies and the Department of Technology, the largest user; with a two year contract term, expiring on December 31, 2008, with an option to renew for one more year; of which all parties previously agreed to exercise the one year renewal option to continue with the terms and conditions provided within the UTC through December 31, 2009.
CONTRACT COMPLIANCE; DLT Solutions, Inc. MAJ, CC #54-1599882 expires 08/29/2009
EMERGENCY: Emergency action is requested to expedite authorization of the needed purchase order in order to facilitate and maintain uninterrupted services from the supplier.
FISCAL IMPACT: Last year, the Department of Technology expended $101,630.17 associated with maintenance and support for the Veritas license, with various coverage periods. The cost of $85,977.86, associated with this ordinance is available within the Department of Technology, Information Services Fund; and will provide for additional maintenance and support for the backup recovery system, with various coverage periods as outlined within the quote; and will be provided by DLT Solutions, Inc.
Title
To authorize and direct the Finance and Management Director to establish a purchase order, on behalf of the Department of Technology, from an existing Universal Term Contract, for software maintenance and support, associated with Veritas licenses, provided by DLT Solutions, Inc,; to authorize the expenditure of $85,977.86 from the Department of Technology's Information Services Fund; and to declare and Emergency ($85,977.86)
Body
WHEREAS, this legislation authorizes the Director of Finance and Management to establish a purchase order, on behalf of the Department of Technology, from an existing Universal Term Contract (UTC), for software maintenance and support; and
WHEREAS, the maintenance and support is associated with Veritas licenses, that support daily City business operations; provide for daily backup of information and data; and provide for system recovery services, with the maintenance services being provided by DLT Solutions, Inc; and
WHEREAS, the Purchasing Office established a UTC through the passage of ordinance 1517-2006, passed 11/6/2006, which allowed for the purchase of Veritas licenses, maintenance and support (FL003323 - BPSFT15A), with a two year contract term, expiring on December 31, 2008, with an option to renew for one more year; of which all parties have agreed to exercise the one year renewal option extending the expiration date to December 31, 2009; and
WHEREAS, the cost of $85,977.86, associated with this ordinance is available within the Department of Technology, Information Services Fund; and will provide for additional maintenance and support for the backup recovery system, with various coverage periods as outlined within the quote; and
WHEREAS, an emergency exists within the usual daily operations of the Department of Technology, as there is an immediate need for the Director of Finance and Management to establish a purchase order for maintenance and support, associated with Veritas licenses, from DLT Solutions, Inc., to support daily operational needs throughout the City, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Finance and Management Director be and is hereby authorized to establish a purchase order, in the amount of $85,977.86 for maintenance and support, from DLT Solutions, Inc., associated with Veritas Licenses, backup recovery system, with various coverage periods as outlined within the quote; of which upon approval of this ordinance the subsequent purchase order will be created and the quote will be attached.
SECTION 2: That the expenditure of $85,977.86 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.:47-02|Fund:514|Subfund:001|OCA Code: 470202|Obj. Level 1: 03|
Obj. Level 3:3369|Amount:$85,977.86
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.