Explanation
The Director of Public Utilities entered into a contract with Oracle Elevator Company for Elevator Maintenance Services, FEM Project No. 1401.1 for the Division of Sewerage and Drainage. This contract was the result of a Director's Bid received on August 26, 2009. Oracle Elevator Company was the lowest, responsive, responsible bidder and met all requirements of the specifications. The original contract was for a period of one year with two (2) one year renewal options on a year to year basis upon mutual agreement, availability of funding and Columbus City Council approval. The Division of Sewerage and Drainage is utilizing the second extension option. This is the 3rd year of a three (3) year contract. The contract will expire on December 31, 2012.
SUPPLIER: Oracle Elevator Company (201968406) Expires 12/30/2011
Oracle Elevator Company does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract Modification No. 2 is $20,000.00. Total contract amount including this modification is $ 91,000.00.
2. Reason additional funds were not foreseen: The need for additional funds was known at the time of the initial contract, as this is an annual expenditure. This legislation is to encumber additional funds for fiscal year2011 and will provide funding through December 31, 2012.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How was cost determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: $20,000.00 is budgeted and available for this purchase.
$14,693.12 was spent in 2010
$0.00 was spent in 2009
Title
To authorize the Director of Public Utilities to enter into a planned modification of the Elevator Maintenance Services contract with Oracle Elevator Company, for the Division of Sewerage and Drainage, and to authorize the expenditure of $20,000.00 from the Sewerage System Operating Fund. ($20,000.00)
Body
WHEREAS, the Department of Public Utilities has a contract with Oracle Elevator Company for Elevator Maintenance Services, FEM Project No. 1401.1 for the Division of Sewerage and Drainage, and
WHEREAS, the Division of Sewerage and Drainage wishes to modify and increase EL009946 with Oracle Elevator Company for Elevator Maintenance Services to provide additional funding necessary for 2011, and
WHEREAS, the vendor has agreed to modify and increase EL009946 at current prices and conditions, and it is in the best interest of the City to exercise this option, and
WHEREAS, an emergency exists in that it is immediately necessary to authorize the Director of Public Utilities to modify the existing contract with Oracle Elevator Company in order to provide for continuation of Elevator Maintenance Services; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be and is hereby authorized to modify and increase the contract with Oracle Elevator Company for Elevator Maintenance Services for the Division of Sewerage and Drainage facilities.
Section 2. That the expenditure of $20,000.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewer System Operating Fund, Fund 650 as follows:
Southerly Wastewater Treatment Plant
OCA: 605063
Object Level One: 03
Object Level Three: 3372
Amount: $20,000.00
Section 3. That this modification is entered into pursuant to Section 329.16 of the Columbus City Codes, 1959.
Section 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.