Explanation
BACKGROUND: The Division of Water, Department of Public Utilities entered into a contract with E M H & T, Inc. for professional engineering services for the design of the S.R. 317 - London/Groveport 24" Water Main project, on March 21, 1997 under the authority of Ordinance No. 140-97 passed February 10, 1997. This modification provides for additional engineering services needed to develop and incorporate an additional section of water line in the project area. This will include the design of 14,000 feet of new twenty-four inch water line through the Rickenbacker International Airport development.
CONTRACT AMOUNT: Original Contract Amount $122,385.00
Previous Modifications $ 28,305.00
This Modification $117,000.00
New Contract Amount $267,690.00
CONTRACT COMPLIANCE NUMBER: 31-0685594
This ordinance also authorizes the expenditure of $18,000.00 for permit fees to the E.P.A.
EXPLANATION:
1. Amount of additional funds to be expended under this modification: $117,000.00
2. Reasons additional goods/services could not be foreseen initially: This contract modification is for additional engineering services needed to develop and incorporate additional water lines in the project area.
3. Reasons other procurement processes are not used: The existing consultant is uniquely familiar with the project and could therefore provide excellent service on the requested task.
4. How cost of Modification was determined: The rates were negotiated between the Consultant and the City of Columbus as documented by the Consultant's quotation letter.
The original contract provided for the design of S.R. 317 - London/Groveport 24" Water Main.
This Modification provides for additional engineering services needed to develop and incorporate additional water lines in the project area. This will include the design of 14,000 feet of new twenty-four inch water line through the Rickenbacker International Airport development.
FISCAL IMPACT: This project is included in the 2004 C.I.B. and is being funded from current monies. Emergency legislation is being requested to allow for the earliest possible development.
Title
To authorize the Director of Public Utilities to modify the contract with E M H & T, Inc. for the design of the S.R. 317 - London/Groveport 24" Water Main project for the Division of Water, and to authorize the expenditure of $117,000.00 for design and $18,000.00 for permit fees to the E.P.A. from the Water Works Enlargement Voted 1991 Bonds Fund, and to declare an emergency ($135,000.00)
Body
WHEREAS, Contract No. CT 18073 was authorized by Ordinance No. 140-97, passed February 10, 1997, was executed on March 21, 1997, and
WHEREAS, the Division of Water wishes to expand the contract to include additional engineering services needed to develop and incorporate the design of additional water lines in the project area, and
WHEREAS, it is necessary to modify Contract No. CT 18073 to provide for these services, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to modify Contract No. CT 18073 for S.R. 317 - London/Groveport 24" Water Main project so as to allow for the earliest possible development for the preservation of public health, peace, property, safety and welfare; Now, Therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be and is hereby authorized to modify Contract No. CT 18073 with E M H & T, Inc., 170 Mill Street, Gahanna, Ohio 43230, for engineering services to provide for the design of the S.R. 317 - London/Groveport 24" Water Main project in accordance with the terms and conditions as shown on the modification.
Section 2. That the expenditure of $117,000.00 or as much thereof as may be needed be and the same is authorized from the Water Works Enlargement Voted 1991 Bonds Fund No. 606, Department 60, Division 09, OCA Code 642900, Object Level Three 6629, Object Level One 06, Project Number 690383.
Section 3. That for paying the cost of fees by the E.P.A., the expenditure of $18,000.00 or as much as may be needed be and the same is hereby authorized from the Water Works Enlargement Voted 1991 Bonds Fund No. 606, Department 60, Division 09, OCA Code 642900, Object Level Three Code 6621, Object Level One 06, Project No. 690383.
Section 4. That any modification made under the provisions of this ordinance must first be authorized by the Director of Public Utilities and a contract modification properly submitted to the City Auditor for certification of funds.
Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after the passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.