Explanation
BACKGROUND: This ordinance authorizes a modification of Contract EL-003295, with Asplundh Tree Expert Co., to provide power line clearance services for the Division of Electricity.
Amount of additional funds to be expended: $195,000.00
Reasons additional goods/services could not be foreseen: Power line clearance is a tree trimming service that the division continuously needs for the maintenance of the division's distribution and street lighting circuits. This modification provides the funding for the second year of the contract in accordance with the terms in the existing contract.
Reason other procurement processes are not used: The existing contract is based upon the lowest responsive and responsible bid received and opened on December 10, 2002. The contract provides for services from April 1, 2003 through March 31, 2005, however, funds were certified to cover one year only. It is now necessary to add additional funding in order that services may continue through the term of the contract.
How cost of modification was determined: The cost is based upon the estimated needs at the rates in the existing contract.
Contract Compliance Number: 231277550
FISCAL IMPACT: $195,000 was budgeted in the 2004 Division of Electricity Operating budget. Approximately $195,000 was spent in 2002 and $210,000 was spent in 2003 for this service.
Title
To authorize the Director of the Department of Public Utilities to modify the existing contract with Asplundh Tree Expert Company for power line clearance services for the Division of Electricity under the provisions of Columbus City Codes, and to authorize the expenditure of $195,000.00 from the Division of Electricity Operating Fund. ($195,000.00)
Body
WHEREAS, Contract Number EL003295, with Asplundh Tree Expert Company, was authorized by Ordinance Number 0176-03, passed February 24, 2003, for power line clearance; and
WHEREAS, power line clearance services are required by the Division of Electricity for maintenance of distribution and street lighting circuits; and
WHEREAS, it has become necessary to increase the funding for this contract in order that said services may continue through the second year as provided in the contract document; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Utilities be and is hereby authorized to modify Contract No. EL003295 with Asplundh Tree Expert Company for power line clearance services in the amount of $195,000.00.
SECTION 2. That this contract modification is in compliance with Section 329.13, of Columbus City Codes, 1959.
SECTION 3. That to pay the cost of the aforesaid contract, the expenditure of $195,000.00, or so much thereof as may be needed, is hereby authorized from Division of Electricity, Division No. 60-07, Fund 550, Object Level Three 3375, and is to be disbursed among OCA Codes as follows:
OCA AMOUNT
606764 $180,000.00
606772 15,000.00
$195,000.00
SECTION 4. That this ordinance shall take effect and may be in force from and after the earliest period allowed by law.