Explanation
Background: This ordinance will authorize the Director of Pubic Safety to enter into contract with Security Risk Management Consultants, Inc., (SRMC) for consulting and related services for the assessment, design and implementation of the Fire Division's security card access control system. SRMC will provide active participation from beginning to end of this project, including, attending pre-bid meetings with the security contractors, evaluating the security contractors proposals and recommending the award thereof, as well as provide project management throughout the implementation and installation process.
The Division of Fire is currently using an outdated security card access control system at it's Parsons Avenue Administration and Training Facilities, which compromises the security of these facilities. Additionally, the Fire Division has no security card access systems at all in place at any of the fire stations located throughout out the city. Contracting with SRMC will provide the Fire Division with an abundance of resources and expertise, which will ultimately lead to the improved security of every Fire Division facility in Columbus.
Bid Information: Formal bidding provisions of the Columbus City Code Chapter 329.06 is recommended to be waived in order to enter into this contract with Security Risk Management Consultants, Inc., given their involvement and competence displayed in current and past projects such as Recreation and Parks CCTV installation; Risk assessments (pre and post 9/11) of City Hall; Design and implementation of the City Hall security technology platform; Design of the new City Hall security command center; Assessment and design of the Columbus Police Headquarters building, substations and new Training Academy; Assessment and planning for the new Impound Lot; Assessment and design of the Health Department facility and clinics; and Assessment and design of the Jerry Hammond Center.
Contract Compliance: Security Risk Management Consultants, Inc. (SRMC) ~ #311281111 ~ exp. 09/22/08
Fiscal Impact/Budgeted Amount: Funds exist within the Fire Division's 2008 Capital Budget for this consultancy.
Title
To authorize and direct the Director of Public Safety to enter into a contract with Security Risk Management Consultants, Inc. (SRMC) for consulting services for the Fire Division's security card access system; to waive the formal bidding provisions of the Columbus City Code; to authorize the expenditure of $99,960.00 from the Safety Bond Fund; and to declare an emergency. ($99,960.00)
Body
WHEREAS, the Department of Public Safety on behalf of the Division of Fire, plans to enter into a contract with Security Risk Management Consultants, Inc. (SRMC) for consulting and related services associated with the Division's security card access systems; and
WHEREAS, the Department is requesting a waiver of the provisions of Section 329.06 of the Columbus City Code; and
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Division of Fire in that it is immediately necessary to enter into said contract with Security Risk Management Consultants, Inc. so that consulting and related services associated with the assessments can begin in order to improve security at Fire Division facilities; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and he is hereby authorized and directed to enter into contract with Security Risk Management Consultants, Inc. for consulting and related services for the assessment, design and equipment specification and implementation associated with the Fire Division's security card access system.
SECTION 2. That this Council finds it in the best interest of the City of Columbus to waive the requirements of competitive bidding, and does hereby waive the provisions of Section 329.06 of the Columbus City Codes.
SECTION 3. That the expenditure of $99,960.00 or so much thereof as may be necessary, be and is hereby authorized from the Safety Bond Fund 701; OCA 644559; Project 340103; OL3 Code 6620, to pay the cost thereof.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.