Explanation
1. BACKGROUND:
A. Need: This legislation authorizes the Director of Public Utilities to modify the professional engineering services contract with Resource International Inc., in connection with the Downtown Combined Area System Renovations Phase 3. (See Attached Map)
Additional work was needed to complete required investigations and develop plans compared to the amount originally identified in the negotiated scope of services. Additional coordination meetings and conference calls with the other design consultant's to produce a standard design letter report and develop a combined plan set exceeded the original estimated contract amounts. Additional effort was also required to conduct more detailed investigations of service complaints, tap permits, flow monitor data and hydraulic model results in order to justify the weir height recommended in the design letter report. The combined plan set development included additional submittals of draft and revised plan sets for PTI approval. Additional work was also performed with the rejection of the sole bidder's contract proposal and re-bid of the project.
The funding needed for this contract modification is being offset by the project savings that were secured as a result of rebidding the construction contract services. In July, the Division received only one bid for the construction contract services. The Division, in cooperation with the Ohio EPA, extended the contract duration period from 90 days to 180 days, and rebid these services in August. The City saved $178,750.00, through these efforts, which is more than the $103,537.07 cost of the four professional engineering services contract modifications required for these weir infrastructure projects.
B. Contract Compliance No.: 31-0669793 (Expires 07/29/2008) - FBE
2. FISCAL IMPACT:
This ordinance also authorizes the transfer and appropriation of funds from the Sanitary Sewer Reserve Fund for this expenditure. Monies for this modification are provided from a proposed Fall 2007 Bond Sale via the transfer detailed in this ordinance.
Title
To authorize the Director of Public Utilities to modify the professional engineering services contract with Resource International Inc., for the Downtown Combined Area System Renovations Phase 3; to authorize the transfer and appropriation of $27,382.04 from the Sanitary Sewer Reserve Fund; and to authorize the expenditure of $27,382.04 within the Voted Sanitary Sewer Bond Fund for the Division of Sewerage and Drainage. ($27,382.04)
Body
WHEREAS, Contract No. EL006441, was authorized by Ordinance No. 1487-2006, as passed September 11, 2006, executed September 26, 2006, and approved by the City Attorney on September 27, 2006, for the Downtown Combined Area System Renovations Phase 3 Professional Engineering Services; and
WHEREAS, it has been determined necessary for this Council to authorize the Director of Public Utilities to execute a contract modification with Resource International Inc., in order to provide continuation of the execution of the subject project services; and
WHEREAS, it is necessary to authorize the transfer and appropriation of funds from the Sanitary Sewer Reserve Fund to the Voted Sanitary Sewer Bond Fund for purposes of providing sufficient funding for the aforementioned project expenditure; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to modify Contract No. EL006441 with Resource International Inc., 6350 Presidential Gateway, Columbus, Ohio 43231, for professional engineering services in connection with the Downtown Combined Area System Renovations Phase 3, in accordance with the terms and conditions as shown in the contract modification on file in the office of the Division of Sewerage and Drainage.
Section 2. That from the unappropriated monies in the Sanitary Sewer Reserve Fund No. 654, and from all monies estimated to come into said fund from any and all sources, and unappropratied for any other purpose during the fiscal year ending December 31, 2007, the sum of $27,382.04 is hereby appropriated to the Division of Sewerage and Drainage: Division 60-05| OCA Code 901654 | Object Level One 10 | Object Level Three 5502.
Section 3. That the City Auditor is hereby authorized to transfer $27,382.04 to the Voted Sanitary Sewer Bond Fund 664, into the Downtown Combined Area System Renovations Phase 3, Project 650721, at such time as deemed necessary by the Auditor, and to expend said funds, or so much thereof as may be necessary.
Section 4. That the $27,382.04 is hereby appropriated for the Downtown Combined Area System Renovations Phase 3, within the Voted Sanitary Sewer Bond Fund| Fund 664| Division 60-05| Project 650721 | OCA Code 664721 | Object Level Three 6676.
Section 5. That upon obtaining other funds for the purpose of funding sanitary sewer system capital improvement work, the City Auditor is hereby authorized to repay the Sewer System Reserve Fund the amount transferred above, and said funds are hereby deemed appropriated for such purposes.
Section 6. That the said firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 7. That the expenditure of $27,382.04, or as much thereof as may be needed, is hereby authorized from the Voted Sanitary Sewer Bond Fund No. 664| Division 60-05| Project 650721 | OCA Code 664721 | Object Level Three 6676.
Section 8. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 11. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.