Explanation
Background: This legislation authorizes the Finance and Management Director on behalf of the Fleet Management Division to enter into contract with Enterprise Holdings Inc. for the rental of vehicles on behalf of City Departments.
The Department of Finance and Management Fleet Management Division solicited competitive bids for rental of vehicles services in accordance with the relevant provisions of Chapter 329 of City Code (RFQ032045). One (1) bid was received on March 3, 2026 and opened on March 4, 2026. The sole bidder was Enterprise Holding Inc.
SUPPLIER: Enterprise Holding Inc. - Vendor# 007986 - $280,000.00
This contract is for one (1) year with the option to renew for three (3) additional one (1) year periods upon mutual agreement and approval of Columbus City Council. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Fiscal Impact: This legislation authorizes the expenditure of $280,000.00 from the Fleet Management Operating Fund with Enterprise Holdings Inc. for the rental of passenger and cargo vans for use by City Departments. The Fleet Management Division budgeted $270,000.00 within the Fleet Operating Fund for vehicle rentals in 2026, increases in rental costs requires Fleet to surpass this amount. In 2025 $223,271.00 was expended for vehicle rental. In 2024 $175,000.00 was expended for vehicle rental. In 2023 $112,793.55, was expended for these services.
Emergency action This ordinance is being submitted as an emergency in order to ensure that planned summer programming by the Department of Recreation and Parks continues without interruption or delay, for the health and prosperity of City of Columbus citizens.
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Fleet Management Division, to enter into contract with Enterprise Holdings, Inc for vehicle rental services; to authorize the expenditure of $280,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($280,000.00)
Body
WHEREAS, there is a need for the Fleet Management Division to rent passenger and cargo vans for use by the Recreation & Parks Department for their 2026 summer programs and for other City department needs; and
WHEREAS the Fleet Management Division advertised and solicited formal bids pursuant to RFQ032045 and opened responses on March 4, 2026; and
WHEREAS Enterprise Holding Inc. was deemed the sole bidder; and
WHEREAS, funding for these vehicles is budgeted and available within the Fleet Management Operating Fund; and
WHEREAS it is necessary to authorize an expenditure of $280,000.00 from the Fleet Management Operating Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Fleet Management Division, in that it is immediately necessary to authorize the Director to enter into contract with Enterprise Holdings Inc., so that planned summer programming can commence without interruption, all for the immediate preservation of the public health, peace, property, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management, is hereby authorized to enter into contract and establish purchase orders, with Enterprise Holdings Inc. for the rental of vehicles on behalf of City Departments for use by the Department of Finance, Fleet Management Division.
SECTION 2. That the expenditure of $280,000.00, or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized and approved from the Fleet Management Operating Fund 5200, Subfund 520001 in Object Class 03, per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 0938-2026 Legislation Template.xls
SECTION 3. That the monies in the foregoing SECTION 2 shall be paid upon order of the Director of the Department of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.