Explanation
BACKGROUND: To change the Federal Identification Number for contract number FL001870 for the purchase of Office Chairs from the Universal Term Contract. This ordinance authorizes the assignment of all future business done by the City of Columbus with Thomas W. Ruff, FID 314413101 to Thomas W. Ruff, FID 341923097, and to declare and emergency.
1. Amount of additional funds: No additional funds are necessary to modify the option contract. At present, there is no estimate available on the anticipated needs, if any, of a city government agency,
2. Reason additional needs were not foreseen: The past supplier was bought out.
3. Reason other procurement processes not used: The same exact product is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated through rebidding at this time.
4. How cost was determined: Terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: No additional funds are required to modify the option contract. Each agency must set aside their own funding for their estimated expenditures.
In order to maintain uninterrupted services to City agencies using this Universal Term Contract, this ordinance is being submitted as an emergency.
Title
To authorize and direct the Finance Director to modify the universal term contract purchase order and future purchase orders with Thomas W. Ruff and to declare an emergency.
Body
WHEREAS, the Finance/Purchasing Office established the contract with Thomas W. Ruff for the option to purchase Office Chairs; and
WHEREAS, Thomas W. Ruff has changed ownership, in addition to notifying the City of the buy out, Thomas W. Ruff has agreed to honor future purchase orders established from universal term contract number FL001870, and
WHEREAS, In order to quickly meet any specific need for office chairs from the universal term contract, this ordinance is being pursued as an emergency; and
WHEREAS, an emergency exists in the usual daily operation of the Finance/Purchasing Office in that it is immediately necessary to modify contract number FL001870, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to modify universal term contract FL001870 and all future purchase orders pursuant to that contract to reflect the change of the FID Number from Thomas W. Ruff, FID 314413101 to Thomas W. Ruff, FID 341923097.
.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.