Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a professional services contract with Resource International, Inc. for the Pedestrian Safety Improvements - Franklinton Community Mobility Plan project for the purpose of, but not limited to, designing Rich Street - Town Street corridor enhancements; W. Broad Street traffic calming in coordination with the ODOT Urban Paving project; Scioto Peninsula bikeway improvements; Scott Street truck route signage improvements; and construction plans for the Franklinton Community Improvements.
Work performed to date and being worked on as part of this contract consists of the following:
Task 1 - Town Street Curb Extensions at Cypress and Dakota Avenues: developed cost estimates for future grant applications
Task 2 - Town Street Curb Extensions at Avondale and Hawkes Avenues: design of curb extensions for Safe Routes to School funded construction
Task 3 - North Glenwood Avenue Truck Access: develop project to alleviate issues with trucks on residential streets
Task 4 - Franklinton Railroad Sidewalks: design sidewalk replacement under railroad bridges at eight locations
Task 5 - Rich Street / Town Street (SR 315 to Scioto River): two-way conversion Preliminary Engineering Phase 1
Task 6 - Rich Street / Town Street two-way conversion - two-way conversion Preliminary Engineering Phase 2, streetscape plan, and construction plans
This contract modification supports the implementation of the Franklinton Community Mobility Plan and is being coordinated the East Franklinton Creative Community District Plan (Department of Development, Division of Planning).
The incorporation of public art into the process, which came as a result of public involvement during the Rich St - Town St project, could not have been anticipated. This had a significant effect on schedule and project scope.
The Rich St - Town St project has been under development with this consultant from conception. Due to the complexity of the multiple disciplines required and the knowledge gained through the project development process, this consultant team is uniquely qualified to complete this project. The W. Broad St project was an "if authorized" project in this contract's RFP.
Original Contract Amount: $300,000.00 (Ord. 1 725-2010, EL011303)
Modification No.1 Amount: $500,000.00 (Ord. 0823-2012, EL012753)
Modification No. 2 Amount: $950,000.00
Total contract amount with this modification: $1,750,000.00
Costs for this modification were determined through negotiations with the consultant.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Resource International, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Resource International, Inc.is 310669793 and expires 5/23/14.
3. EMERGENCY DESIGNATION
Emergency action is requested to allow for the projects to remain on schedule.
4. FISCAL IMPACT
Funding for this expense is available within the Streets and Highways G.O. Bonds Fund. A Capital Improvement Budget amendment is necessary to establish funding in the appropriate project until the 2013 Bond Sale.
Title
To amend the 2013 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to modify an existing contract with Resource International, Inc. for the Pedestrian Safety Improvements - Franklinton Community Mobility Plan project; to authorize the expenditure of $950,000.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($950,000.00)
Body
WHEREAS, ordinance 1725-2010 authorized the Director of Public Service to enter into contract with Resource International, Inc. for the Pedestrian Safety Improvements - Franklinton Community Mobility Plan project in the amount of $300,000.00; and
WHEREAS, ordinance 0823-2012 authorized the Director of Public Service to enter into a contract modification with Resource International, Inc. for the Pedestrian Safety Improvements - Franklinton Community Mobility Plan project in the amount of $500,000.00; and
WHEREAS, it is necessary to execute a modification to this contract to support the implementation of the Franklinton Community Mobility Plan and the East Franklinton Creative Community District Plan (Department of Development, Division of Planning); and
WHEREAS, a satisfactory proposal has been received by Resource International, Inc. for this modification; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvement Budget and a transfer of cash within the Streets and Highway Bond Fund for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to pass this ordinance as an emergency measure because of the need to meet the project schedule for improvements to downtown roadways, thereby preserving the public health, peace, prosperity, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be amended as follows to provide sufficient authority for the appropriate projects authorized within this ordinance:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 590105-100006 / Pedestrian Safety Improvement - Sidewalk Program Construction (Voted Carryover) / $1,230,029.00 / ($950,000.00) / $280,029.00
704 / 590105-100015 / Pedestrian Safety Improvements - Franklinton Community Mobility Plan (Voted Carryover) / $0.00 / $950,000.00 / $950,000.00
704 / 590105-100006 / Pedestrian Safety Improvement - Sidewalk Program Construction (Voted 2008) / $0.00 / $950,000.00 / $950,000.00
704 / 590105-100015 / Pedestrian Safety Improvements - Franklinton Community Mobility Plan (Voted 2008) / $2,250,000.00 / ($950,000.00) / $1,300,000.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100006 / Pedestrian Safety Improvement - Sidewalk Program Construction / 06-6600 / 710506 / $950,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100015 / Pedestrian Safety Improvements - Franklinton Community Mobility Plan / 06-6600 / 710515 / $950,000.00
SECTION 3. That the Director of Public Service be and is hereby authorized to modify and increase a professional services contract with Resource International, Inc., 6350 Presidential Gateway, Columbus, OH 43231, to perform additional work necessary for the Pedestrian Safety Improvements - Franklinton Community Mobility Plan project for the Division of Mobility Options.
SECTION 4. That the expenditure of $950,000.00 is hereby authorized for the above described modification as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100015 / Pedestrian Safety Improvements Franklinton Community Mobility Plan / 06-6682 / 710515 / $950,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.