Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with FYDA Freightliner Columbus, Inc. for the purchase of one (1) Crew Cab w/Utility Body with a Compressed Natural Gas (CNG) option for the Division of Water. This unit will be used by the Division of Warer, Distribution Maintenance section for repairs and maintenance of the existing water mainline infrastructure. This purchase was approved by Fleet Management. In support of the Mayor's Get Green Columbus initiative, this vehicle incorporates an engine that will emit fewer emissions than the older unit that it is replacing, BT-21556.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005051). Sixty six (66) vendors (54 MAJ/1MBR/1 M1A) were solicited and two (2) bids (2 MAJ) were received and opened on August 8, 2013. Item # 1 was for a Crew Cab w/Utility Body and Item # 2 was for a Crew Cab w/Utility Body - CNG option. Two (2) bids were received. The Division of Water does not wish to purchase Item # 1 Crew Cab w/Utility Body.
The Division of Water does wish to purchase Item # 2 Crew Cab w/Utility Body - CNG. FYDA Freightliner was the only bidder on this item. In the bid, FYDA Freightliner offered a choice of two body manufacuturers. The bid from Kaffenbarger Truck Equipment Body was $187,523.00 but had noted exceptions to the specifications.
3.3.2.4.4 Asks for 4th vertical compartment width of 30.25". Kaff: 25.25"
3.3.2.7.3 Asks for that all body compartments include two 1.5" drain holes. Kaff: 1.25"
FYDA's alternate bid from ACE Truck Body is for $187,585.00 and it meets all bid specifications. Therefore, The Department of Public Utilities, Division of Water recommens the award go to FYDA Freightliner Columbus, Inc. that includes the alternate ACE Truck Body bid as the lowest responsive, responsible, and best bidder to meet our specifications. This award is for one (1) Crew Cab w/Utility Body w/CNG Option. The total award will be for $187,585.00.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: FYDA Freightliner Columbus, Inc., Contract Compliance Number: 31-0789102, expires 09/07/2014. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: $187,585.00 is budgeted for this purchase.
There were no similar purchases in 2012
$130,408.00 was spent in 2011.
Title
To authorize the Director of Finance and Management to enter into a contract with FYDA Freightliner Columbus, Inc. for the purchase of a Crew Cab w/Utility Body with the CNG option for the Division of Water and to authorize the expenditure of $187,585.00 from the Water Operating Fund. ($187,585.00)
Body
WHEREAS, one (1) Crew Cab w/Utility Body - CNG is required by the Division of Water to be used by our Distribution Maintenance section for repair and maintenance of the existing water mainline infrastructure; and
WHEREAS, the Purchasing Office opened formal bids on August 8, 2013 for the purchase of one (1) Crew Cab w/Utility Body - CNG for the Division of Water; and
WHEREAS, the Division of Water recommends an award to be made to the lowest, responsive and responsible bidder, FYDA Freightliner Columbus, Inc.; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA005051 on file in the Purchasing Office; now, therefore
BE IT ORADINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with FYDA Freightliner Columbus, Inc. for the purchase of one (1) Crew Cab w/Utility Body - CNG for the Division of Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $187,585.00 much thereof as may be needed is hereby authorized from Water Systems Operating Fund 600, Department 60-09, OCA Code 602730, Object Level One 06, Object Level Three 6652, to pay the cost thereof.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.