Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Elite Excavating Co. of Ohio, Inc. in the amount of $2,322,765.52; to encumber funds with the Design and Construction Division for inspection, material testing, and related services in the amount of $357,062.50; for the Florence Avenue Area Water Line Improvements Project, Division of Water Contract Number 1185.
The purpose of this project is to construct necessary improvements to the water distribution system in the Florence Avenue Area (Hilltop). This project consists of installing of 6-inch and 8-inch water lines and appurtenances inclusive of approximately 10,300 linear feet of open-cut trenching. The work also includes 256 water service transfers, 22 fire hydrants, and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
This project encompasses the following roads: Florence Avenue, Broadlawn Avenue, Coolidge Avenue, Volney Drive, Viotis Drive, Harding Drive, West Broad Street, Annette Street, Freemont Street, Josephine Avenue, Wicklow Road, and Westway Drive.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The goal of this project is to replace water lines that have a high break frequency. The new lines constructed under this project should eliminate the pattern of frequent water line breaks and will decrease burden on water maintenance operations. The Neighborhood Liaison(s) will be contacted and informed of this project during the construction phase. Further community outreach may result through the Neighborhood Liaison Program.
3. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened eight bids on October 15, 2014 from: Elite Excavating of Ohio - $2,322,765.52; Beheler Excavating - $2,499,987.78; Shelly and Sands - $2,526,493.88; Fields Excavating - $2,596,250.93; John Eramo & Sons - $2,770,408.77; Columbus Asphalt Paving - $2,808,862.29; Complete General Construction Co. - $2,969,573.47; and Conie Construction Co. - $1,967,650.00 (Conie Construction withdrew their bid due to incomplete bid pricing).
Elite Excavating Co. of Ohio's bid was deemed the lowest, best, most responsive and responsible bid in the amount of $2,322,765.52. Their Contract Compliance Number is 20-1643186 (expires 4/12/15, Majority). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Elite Excavating Co. of Ohio, Inc.
4. FISCAL IMPACT: Funds for this expenditure are available within the Water Works Enlargement Voted Bonds Fund.
Title
To authorize the Director of Public Utilities to execute a construction contract with Elite Excavating Co. of Ohio for the Florence Avenue Area Water Line Improvements Project; for the Division of Water; to provide for payment of inspection, material testing and related services to the Design and Construction Division; and to authorize an expenditure up to $2,679,828.02 within the Water Works Enlargement Voted Bonds Fund. ($2,679,828.02)
Body
WHEREAS, eight bids for the Florence Avenue Area Water Line Improvements Project were received and publicly opened in the offices of the Director of Public Utilities on October 15, 2014; and
WHEREAS, the apparent lowest bidder was Conie Construction in the amount of $1,967,650.00, however, they withdrew their bid due to incomplete bid pricing; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Elite Excavating Co. of Ohio, Inc. in the amount of $2,322,765.52; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract and to encumber and expend funds to provide for payment of inspection and testing services costs associated with the Florence Avenue Area Water Line Improvements Project; and
WHEREAS, it is necessary for this Council to authorize an expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract with Elite Excavating Co. of Ohio, Inc. for the Florence Avenue Area Water Line Improvements Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Florence Avenue Area Water Line Improvements Project with Elite Excavating Co. of Ohio, Inc., 4500 Snodgrass Road, Mansfield, Ohio 44903; in the amount of $2,322,765.52; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water; and to obtain the necessary inspection, testing and prevailing wage coordination services from the Design and Construction Division and to pay up to a maximum amount of $357,062.50.
SECTION 2. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That an expenditure of $2,679,828.02 is hereby authorized for the Florence Avenue Area Water Line Improvements Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept.-Div. 60-09, Project No. 690236-100056 (New Funding), OCA 623656, as follows:
Object Level Three Amount
6629 - Construction $2,322,765.52
6687 - CA-CI $ 357,062.50
$2,679,828.02
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.